Board Coordinator

Australian Retirement Trust; Brisbane; Hybrid; AUD 70,000 - 105,000; Full time

Benefits offered by this job

14% super

Training opportunities

Hybrid work model

Modern hubs

Job summary

Australian Retirement Trust is hiring a Board Coordinator to support the Secretariat and Accountability team. You will coordinate Board and Committee activities, manage essential governance documentation, and ensure meetings run smoothly from planning through post‑meeting actions.

Based in Brisbane or Sydney, the role combines in‑person hub days with work from home. Strong communication, organisation and governance process experience are essential.

Qualifications

• Provides high‑level administrative support to Secretariat and Accountability team.
• Coordinates Board and Committee meetings, materials and records.
• Experience with governance processes and compliance documentation.

Responsibilities

• Coordinate Board and Committee meeting invitations, schedules and logistics.
• Support Company Secretaries with meeting documentation, including template minutes and reporting.
• Coordinate and distribute Board/Committee packs using Diligent and PDF formats.
• Provide practical support for Board/Committee meetings, including on meeting days.
• Complete post‑meeting activities, distributing relevant papers across the business.
• Support document execution and store governance docs in SharePoint.
• Coordinate responses to auditor/regulatory information requests.
• Maintain Secretariat and Accountability procedures, checklists and registers.
• Keep Board papers, minutes, circular resolutions, and documents organized in SharePoint.

Skills

Great communication

Organisational skills

Written & verbal communication

Attention to detail

Confidentiality

Proactive & adaptable

Experience with Board management tools

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

SharePoint

PowerPoint

Diligent or board management platform

Job description

Australian Retirement Trust - Brisbane QLD

Take hold of a monster opportunity and join Australian Retirement Trust as our Board Coordinator. You'll play an important role in supporting our Secretariat and Accountability team, coordinating Board and Committee activities, managing critical documentation and helping ensure meetings and governance processes run smoothly.

Description

We're all about helping our members make the most of their money. And while they go after their goals, you can too. As a Board Coordinator, you'll provide high-level administrative support to our Secretariat and Accountability team, helping our Boards and Committees operate effectively.
You'll work closely with Company Secretaries and other stakeholders to coordinate meetings, prepare and distribute Board and Committee materials, maintain important records and support governance processes.

This role is available as a permanent/ full-time permanent role and is based in either Brisbane or Sydney.

Responsibilities

Day to day, you'll:

• Coordinate Board and Committee meeting invitations, schedules and logistics.
• Support Company Secretaries with meeting documentation, including template minutes and associated reporting.
• Coordinate and distribute Board and Committee packs using Diligent and PDF formats.
• Provide practical support for Board and Committee meetings, including assistance on meeting days.
• Complete post-meeting activities, including distributing relevant papers across the business.
• Support document execution and ensure contracts and governance documentation are appropriately stored in SharePoint.
• Coordinate responses to auditor, regulatory and other external information requests in line with internal processes.
• Maintain Secretariat and Accountability procedures, checklists and registers.
• Help keep Board papers, minutes, circular resolutions and other important documents accurately maintained in SharePoint.

Qualifications

It goes without saying you'll be a great communicator with top notch interpersonal skills. We'll also expect you to pick up problems and come up with quick, creative ways to solve them. It's quite likely you tick some of the following boxes too:

• You have intermediate to advanced skills across Microsoft Outlook, Word, Excel, SharePoint and PowerPoint.
• Your organisational skills help you confidently coordinate competing priorities and multiple deadlines.
• You'll bring strong written and verbal communication skills and work effectively with people at different levels.
• You're highly attentive to detail and understand the importance of accuracy when working with Board and governance documentation.
• You understand the importance of confidentiality and can handle sensitive information with discretion.
• Your approach is organised, proactive and adaptable when priorities change.
• You'll ideally have previous experience using Diligent or a similar Board management platform.
• You're comfortable working collaboratively while taking ownership of detailed administrative and coordination activities.

About us

Our 2.4 million members trust us to take care of around $375 billion in retirement savings. And we help them take charge of their finances and face the future with confidence. Our inclusive culture means you'll be valued and heard in a respectful workplace. We've created an environment where you can be yourself and do amazing work. It's that simple.
Everyone is welcome to apply. We value diverse thinking, cultures, perspectives, backgrounds, and abilities.

Applications close Wednesday, 4 November 2026.

We don't want to leave you with a monstrous wait. So, you'll hear from us after the closing date to find out whether you've made it through to the next round or not. Being fair and up-front is important to us - and recruitment is no different.

Why join us

Bring your potential to Australian Retirement Trust and unleash our monster possibilities:

• You'll get 14% super as standard, to help your future come alive.
• Build a career to be proud of through excellent training and development opportunities.
• Balance your work between in-person days at our purpose-built hubs and working from home.
• In the office, enjoy end of trip facilities, a yoga and multi-faith room, parent and carer rooms, quiet rooms, BrewHub coffee facilities, and collaborative team spaces.

We use technology, including artificial intelligence (AI), to support parts of our recruitment process - such as reviewing applications, supporting screening interviews, reference checking, and matching skills to roles. All final hiring decisions are made by people. By applying, you agree to the use of these technologies as part of the recruitment process.