Bids and Submissions Manager

Bespoke Careers; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Mentoring

Career development

Wellbeing & work-life balance

Industry events

Social & sustainability initiatives

Job summary

Bespoke Careers is seeking a bids/submissions manager for a design-led architecture practice in Melbourne. You will lead end-to-end submissions, coordinate inputs from directors and consultants, and ensure on-brand, compliant documents.

The role thrives on deadlines, storytelling, and presentation across multiple sectors. You will manage bid libraries, improve workflows, and analyze win/loss data to drive better outcomes while collaborating with senior leadership and project teams.

Qualifications

• Experience delivering bids, tenders or submissions in project-based environments.
• Strong writing, editing and layout skills with attention to compliance.
• Ability to coordinate inputs from directors, teams and consultants.
• Experience maintaining CRMs and submission systems.

Responsibilities

• Lead the preparation and coordination of submissions including tenders, EOIs, panel applications, grants and fee proposals from end to end.
• Write, edit and produce high-quality, on-brand submission documents ensuring full compliance with all requirements and deadlines.
• Manage submission schedules, tracking systems and portal lodgements while coordinating inputs from directors, project teams and consultants.
• Maintain and continuously improve the bid library, including CVs, case studies, capability statements, templates and standard responses.
• Oversee pipeline tracking, reporting, win/loss analysis and feedback integration to improve conversion and submission outcomes over time.

Skills

Bid/tender writing

Editing & layout

CRM management

Deadline management

Stakeholder coordination

Communication & influencing

Tools

CRM software

Bid library software

Document automation tools

Job description

Join a highly regarded, design-led architecture practice known for delivering thoughtful, impactful projects across multiple sectors. They have a strong pipeline of work and a collaborative studio culture, and are looking for a bids/submissions manager to looks after bids from start to finish. This is a pivotal role within the team, working closely with senior architects. This role is ideal for someone who thrives on deadlines, storytelling, and presentation.

Key Responsibilities:

• Lead the preparation and coordination of submissions including tenders, EOIs, panel applications, grants and fee proposals from end to end.
• Write, edit and produce high-quality, on-brand submission documents ensuring full compliance with all requirements and deadlines.
• Manage submission schedules, tracking systems and portal lodgements while coordinating inputs from directors, project teams and consultants.
• Maintain and continuously improve the bid library, including CVs, case studies, capability statements, templates and standard responses.
• Oversee pipeline tracking, reporting, win/loss analysis and feedback integration to improve conversion and submission outcomes over time.

Skills & Experience:

• Proven experience delivering bids, tenders or submissions within architecture, engineering, construction or a similar project-based environment.
• Strong writing, editing and document production skills with advanced layout capability and a sharp eye for detail and compliance.
• Confident managing multiple deadlines and complex submissions while coordinating input from senior stakeholders and external consultants.
• Experience maintaining CRMs, bid libraries and submission systems with accuracy and consistency.
• Strong communication and influencing skills with the ability to drive process, chase inputs and keep teams aligned under time pressure.

Benefits & Culture:

• Work within a growing, design-focused studio with a strong reputation across diverse sectors
• Collaborate closely with senior leadership in a visible and valued role
• Access to mentoring, professional development and ongoing learning opportunities
• Supportive workplace with a focus on wellbeing, flexibility and work-life balance
• Engage with industry events, partnerships and meaningful social and sustainability initiatives