Bid Coordinator - Top Design Studio

Bespoke Careers; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Collaborative environment

Exposure to high-profile clients

Professional growth opportunities

Job summary

Bespoke Careers is seeking a Bid Coordinator to support its architectural business development team. The role focuses on coordinating proposals, managing client communications, and ensuring bid processes run smoothly to secure new projects.

You will work closely with senior leaders, prepare fee structures and submissions, review contracts, and liaise with internal and external advisors. A disciplined writer with CRM experience and familiarity with legal documents is preferred.

Qualifications

• Experience in bids or business development coordination within architecture/design.
• Strong written communication to produce polished client-facing documents.
• High attention to detail with ability to manage multiple deadlines and priorities.
• Familiarity with CRM systems and reporting; able to analyze and present data.
• Understanding of contracts, commercial terms, or legal documentation is highly regarded.

Responsibilities

• Coordinate proposals and submissions for architecture projects.
• Assist in maintaining CRM data including tracking leads, opportunities, and client interactions.
• Act as a central point for studio communications; ensure timely responses and effective follow-ups.
• Prepare fee structures, project programs, and supporting documentation for submissions.
• Support contract and NDA reviews, liaising with internal stakeholders and external advisors.

Skills

Bid experience

Written communication

Attention to detail

CRM familiarity

Contracts knowledge

Tools

CRM software

Job description

Thisarchitecture studio is known for delivering exceptional, high-end projects across a range of sectors including hotel and hospitality. They have a strong reputation for combining luxury and creativity,and are seeking aBid Coordinator to support their business development team.This role focuses on supporting project proposals, managing client communications, and supporting seamless bid processes. You’ll work closely with senior leaders and contribute directly to securing exciting new projects.

Key Responsibilities

• Coordinateproposals and submissions for architecture projects
• Assist in maintaining CRM data includingtracking leads, opportunities, and client interactions
• Act as a central point for studio communications, ensuring timely responses and effective follow-ups
• Prepare fee structures, project programs, and supporting documentation for submissions
• Support contract and NDA reviews, liaising with internal stakeholders and external advisors

Skills & Experience

• Proven experience in bidsor business development coordination within architecture and design
• Strong written communication skills with the ability to produce polished, client-facing documents
• High attention to detail with the ability to manage multiple deadlines and priorities
• Familiarity with CRM systems and reporting, with confidence in analysing and presenting data
• Understanding of contracts, commercial terms, or legal documentation is highly regarded

Benefits & Culture

• Collaborative, design-driven environment with strong leadership support
• Exposure to high-profile clients and complex, rewarding project work
• Opportunities for professional growth and skill development

REFERENCE AM 74021

Equal Opportunities Employer.