Bids and Submissions Manager - Architecture

Bespoke Careers; City of Melbourne; On-site; AUD 100,000 - 140,000; Full time

Job summary

Bespoke Careers is seeking a Bids & Submissions Manager for an architecture practice in Melbourne. The role focuses on end-to-end submissions, from tenders to grants, driving quality and on-time delivery across multiple projects.

You will coordinate with senior architects and external consultants, maintain the bid library, and refine processes to improve conversion and outcomes while upholding brand standards.

Qualifications

• Proven experience delivering bids in architecture, engineering or similar project environments.
• Strong writing, editing and compliance with brand standards and requirements.
• Experience coordinating inputs from directors, teams and external consultants.

Responsibilities

• Lead the preparation and coordination of submissions from start to finish (tenders, EOIs, grants, fee proposals).
• Write, edit and produce high-quality, on-brand submission documents with deadlines in mind.
• Manage submission schedules, tracking systems and portal lodgements with input from stakeholders.
• Maintain and improve the bid library, CVs, case studies and templates.
• Oversee pipeline tracking, win/loss analysis and feedback to improve outcomes.

Skills

Bid management

Writing & editing

CRM systems

Stakeholder coordination

Submission timelines

Tools

Microsoft Office

Adobe InDesign

Job description

Bids and Submissions Manager - Architecture

Join a highly regarded, design-led architecture practice known for delivering thoughtful, impactful projects across multiple sectors. They have a strong pipeline of work and a collaborative studio culture, and are looking for a bids/submissions manager to looks after bids from start to finish.This is a pivotal role within the team, working closely with senior architects. This role is ideal for someone who thrives on deadlines, storytelling, and presentation.

Key Responsibilities

• Lead the preparation and coordination of submissions including tenders, EOIs, panel applications, grants and fee proposals from end to end.
• Write, edit and produce high-quality, on-brand submission documents ensuring full compliance with all requirements and deadlines.
• Manage submission schedules, tracking systems and portal lodgements while coordinating inputs from directors, project teams and consultants.
• Maintain and continuously improve the bid library, including CVs, case studies, capability statements, templates and standard responses.
• Oversee pipeline tracking, reporting, win/loss analysis and feedback integration to improve conversion and submission outcomes over time.

Skills & Experience

• Proven experience delivering bids, tenders or submissions within architecture, engineering, construction or a similar project-based environment.
• Strong writing, editing and document production skills with advanced layout capability and a sharp eye for detail and compliance.
• Confident managing multiple deadlines and complex submissions while coordinating input from senior stakeholders and external consultants.
• Experience maintaining CRMs, bid libraries and submission systems with accuracy and consistency.
• Strong communication and influencing skills with the ability to drive process, chase inputs and keep teams aligned under time pressure.

Benefits & Culture

• Work within a growing, design-focused studio with a strong reputation across diverse sectors
• Collaborate closely with senior leadership in a visible and valued role
• Access to mentoring, professional development and ongoing learning opportunities
• Supportive workplace with a focus on wellbeing, flexibility and work-life balance
• Engage with industry events, partnerships and meaningful social and sustainability initiatives

REFERENCE AM 73227