Bid & Tender Coordinator | Construction & Infrastructure

Forge Solutions; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Forge Solutions in Melbourne is seeking a highly organised Bid & Tender Coordinator to join the Precontracts team in a full-time role. You will coordinate bids from release to final submission, ensuring compliance and timely delivery.

You’ll work with the Precontracts Manager across multiple live tenders, maintaining documentation and coordinating inputs from various teams to produce polished proposals that meet deadlines.

Qualifications

• Highly organised and proactive, with strong attention to detail.
• Experience coordinating bids, tenders or submissions is highly regarded.
• Excellent document formatting and version control skills.

Responsibilities

• Coordinate tenders, RFTs, RFQs, EOIs and prequalification submissions.
• Set up and maintain tender folders, bid plans, schedules and submission requirements.
• Monitor tender portals for opportunities, addenda and changes.
• Review tender documentation and track compliance and returnable schedules.
• Coordinate inputs from estimators, project teams and commercial teams.
• Track actions and deadlines across multiple live bids.
• Support tender kick-offs, reviews and submission milestones.
• Format and produce polished, professional tender documents.
• Maintain tender libraries and records.

Skills

Organised

Attention to detail

MS Office

Bid/tender coordination

Tools

Microsoft Word

Excel

PowerPoint

Microsoft 365

Job description

Help us turn opportunities into winning submissions.

Forge Solutions is looking for a highly organised, proactive Bid & Tender Coordinator to join our Precontracts team in a full-time role.

Working directly with our Precontracts Manager, you'll help coordinate bids and tenders from initial release through to final submission.

You’ll be right in the middle of live submissions, coordinating information from across the business, managing deadlines, maintaining tender documentation and helping ensure every submission is compliant, professional and delivered on time.

If you're someone who loves bringing order to complexity, notices the details others miss and gets genuine satisfaction from pulling everything together before a deadline, we'd love to hear from you.

What you’ll be doing

Working closely with our Precontracts Manager, you’ll become a key part of the tender function and help keep multiple live submissions moving.

You’ll be responsible for:

• Coordinating tenders, RFTs, RFQs, EOIs and prequalification submissions
• Setting up and maintaining tender folders, bid plans, schedules and submission requirements
• Monitoring tender portals for opportunities, addenda, clarifications and changes
• Reviewing tender documentation and helping track compliance requirements and returnable schedules
• Coordinating inputs from estimators, project teams, commercial teams and subject matter experts
• Tracking actions, deadlines and outstanding information across multiple live bids
• Supporting tender kick-offs, reviews and submission milestones
• Formatting and producing polished, professional tender documents
• Managing document control, version control and final submission requirements
• Maintaining our tender library, including project experience, case studies, CVs, capability information, policies and standard responses
• Maintaining accurate tender and opportunity records
• Supporting prequalification submissions, panel registrations and renewals
• Helping improve the systems, templates and processes we use to manage bids and tenders

You’ll often be working across several submissions at different stages, so being able to see what needs to happen next and make sure it happens will be an important part of the role.

About you

Previous experience in bids, tenders or submissions would be highly regarded, but the job title you’ve held previously matters less to us than the capability you bring.

We’re looking for someone who:

• Is exceptionally organised and comfortable managing competing deadlines
• Has outstanding attention to detail
• Is proactive and confident following people up to keep actions moving
• Communicates clearly and professionally
• Has strong Microsoft Word skills and is confident using Excel, PowerPoint and Microsoft 365
• Can take information from multiple contributors and turn it into a clear, polished document
• Learns new systems and processes quickly
• Can prioritise effectively when several bids are moving at once
• Stays calm and focused when deadlines get tight
• Takes ownership rather than waiting to be told what to do next
• Enjoys creating structure and bringing order to a busy workload

Most importantly, you’ll be someone who likes being the person who knows where everything is up to.

Be part of the whole tender lifecycle

You’ll gain hands-on experience across the tender process, from initial release and bid planning through compliance, coordination, document production and final submission.

Work directly with Precontracts

For someone wanting to build genuine expertise in bids, tenders and precontracts, it’s a great place to develop your career.

Work on varied submissions

You’ll support submissions across different projects, clients and procurement environments, building broad experience across tender requirements and submission types.

Help us continually improve

We’re continuing to strengthen the systems, templates, content libraries and processes behind our tender function. We don’t just want someone who can follow a process, we want someone who will help us make the process better.

Ready for your next move?

If you’re already working in bids or tenders and are looking for a role where you can broaden your experience, we’d love to hear from you.

We’re also interested in highly capable coordinators who have worked in construction, infrastructure or another deadline-driven environment and are ready to specialise in bids and tenders.

If you’re organised, curious, great with documents, confident working to deadlines and ready to become an important part of a busy Precontracts function, we’d like to meet you.