Bid & Office Coordinator

VINCI; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Bonus based on performance

14 weeks parental leave

Office-based in Melbourne

Vinci-Shares eligibility

Job summary

Freyssinet Australia in Melbourne is seeking a Bid Coordinator / Office Coordinator to support tender submissions and daily office operations. This office-based role requires coordination of end-to-end bids, document formatting and timely delivery of proposals.

You will liaise with project managers, estimators and engineers, maintain templates and libraries, and ensure branding and formatting standards across all submissions while keeping the office running smoothly.

Qualifications

• 4 to 10 years' experience in bid coordination, tender writing or office coordination in construction/engineering.
• Strong written communication and document formatting skills.
• Highly organised with the ability to manage multiple deadlines.
• Proficient in Microsoft Office applications.
• Proactive, detail-oriented approach.

Responsibilities

• Coordinate the end-to-end bid and tender process, gathering inputs and formatting submissions.
• Liaise with project managers, estimators and engineers to compile tender documentation.
• Maintain bid templates, registers and document libraries.
• Provide general office coordination support and scheduling.
• Support internal reporting and documentation as required.
• Ensure branding and formatting standards across submissions.

Skills

Bid coordination

Tender writing

Office coordination

Written communication

Time management

Tools

Microsoft Word

Excel

PowerPoint

Job description

Freyssinet Australia | Civil and Remedial | Melbourne | Full-Time

Freyssinet Australia is a specialist civil engineering and remediation company, delivering repair, strengthening and protection works across critical infrastructure nationwide. We're looking for a Bid Coordinator / Office Coordinator to join our Civil and Remedial team in Melbourne, supporting our tender processes and day-to-day office operations.

About the Role

This is an office-based role combining bid coordination with broader office support. You'll play a key part in helping the team prepare high-quality tender submissions, while also keeping the Melbourne office running smoothly day to day.

Key Responsibilities

• Coordinate the end-to-end bid and tender process, gathering inputs, formatting submissions and meeting deadlines
• Liaise with project managers, estimators and engineers to compile tender documentation
• Maintain bid templates, registers and document libraries
• Provide general office coordination support, correspondence, scheduling, supplies and administrative processes
• Support internal reporting and documentation as required
• Ensure compliance with company branding and formatting standards across submissions

About You

• 4 to 10 years' experience in bid coordination, tender writing, or office/administrative coordination, ideally within construction, engineering or a related industry
• Strong written communication and document formatting skills
• Highly organised, with the ability to manage multiple deadlines at once
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• A proactive, detail-oriented approach

What We Offer

Melbourne-based, office-based role with a specialist, ISO-certified engineering leader
Company laptop and mobile phone provided
Supportive team environment across Civil and Remedial

What’s in it for you?

• Competitive Salary with additional allowances
• Annual salary review & bonus based on performance
  Vinci-Shares eligibility
• 14 weeks company paid parental leave*
• Fortnightly Pay
• Office based in North Melbourne