Office Coordinator

Freyssinet Australia; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Parental leave (14 weeks)

Company laptop and mobile phone

Career development opportunities

VINCI Group exposure

Job summary

Freyssinet Australia is seeking an Office Coordinator / Tender Support Coordinator to join our Melbourne Civil and Remedial team. This role combines busy office administration with supporting tender submissions and business development activities, reporting to project managers and estimators.

Based in Melbourne, you will manage day-to-day operations, assist with bid preparation, ensure branding compliance, and coordinate stakeholders to deliver professional tender submissions for critical

Qualifications

• Experience in office coordination, administration, executive support or tender support roles.
• Strong written communication and document formatting skills.
• High attention to detail and excellent organisational skills.
• Ability to manage multiple priorities and deadlines.
• Intermediate to advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.

Responsibilities

• Coordinate day-to-day office administration and support functions
• Manage office supplies, meeting coordination, travel bookings and general administration
• Assist with the preparation, formatting and submission of tenders and bid documentation
• Maintain tender registers, capability statements and document libraries
• Support project teams with document control and administrative requirements
• Prepare reports, presentations and company documentation
• Liaise with internal stakeholders to gather information for tender submissions
• Ensure documents and submissions are compliant with company branding and formatting standards
• Assist with onboarding, office events and other team coordination activities as required

Skills

Office coordination

Administration

Tender coordination

Written communication

Document formatting

MS Office

Tools

Word

Excel

PowerPoint

Job description

Freyssinet Australia | Civil and Remedial | Melbourne | Full-Time

Freyssinet Australia is a specialist civil engineering and remediation company, delivering repair, strengthening and protection works across critical infrastructure nationwide.

About the Role

We are seeking an Office Coordinator / Tender Support Coordinator to join our Melbourne Civil and Remedial team. This role is ideal for someone who enjoys being the backbone of a busy office environment while also supporting tender submissions and business development activities. This is a varied, office-based position with a strong focus on office coordination and administration, while providing support to the bid and tender process as required. You will work closely with project managers, engineers, estimators and operational teams to ensure smooth day-to-day office operations and assist in preparing professional tender submissions.

Responsibilities

• Coordinate day-to-day office administration and support functions
• Manage office supplies, meeting coordination, travel bookings and general administration
• Assist with the preparation, formatting and submission of tenders and bid documentation
• Maintain tender registers, capability statements and document libraries
• Support project teams with document control and administrative requirements
• Prepare reports, presentations and company documentation
• Liaise with internal stakeholders to gather information for tender submissions
• Ensure documents and submissions are compliant with company branding and formatting standards
• Assist with onboarding, office events and other team coordination activities as required

Qualifications

• Experience in office coordination, administration, executive support or tender support roles

Required Skills

• Exposure to tenders, bids or proposal coordination is advantageous but not essential
• Strong written communication and document formatting skills
• High attention to detail and excellent organisational skills
• Ability to manage multiple priorities and deadlines
• Intermediate to advanced Microsoft Office skills, particularly in Word, Excel and PowerPoint
• A proactive and professional approach with strong interpersonal skills

Preferred Skills

• Exposure to tenders, bids or proposal coordination is advantageous

Pay range and compensation package

• Competitive salary package
• Annual salary review and performance bonus
• 14 weeks company-paid parental leave*
• Fortnightly pay

About the Company – Additional Benefits

• Join a leading specialist contractor within the Civil and Remedial sector
• Opportunity to develop exposure to bid and tender coordination
• Supportive and collaborative team environment
• Company laptop and mobile phone provided
• Long-term career development opportunities within the VINCI Group
• North Melbourne office location
• A stable, full-time position with a market-leading engineering business

Equal Opportunity Statement

Freyssinet Australia is committed to providing a supportive and collaborative team environment and long-term career development opportunities within the VINCI Group, encouraging a professional approach with strong interpersonal skills for all employees.