Bid Coordinator

Epiphany Training + Consulting; City of Parramatta; On-site; AUD 70,000 - 100,000; Full time

Job summary

Epiphany Training + Consulting seeks a Bid Coordinator to coordinate tender submissions and collaborate with operational leaders to secure major projects. You will monitor portals, manage documentation, and maintain CRM data to drive the sales pipeline.

The role requires experience with tenders, CRM and MS Office, and the ability to juggle multiple deadlines. A proactive, autonomous approach and continuous improvement mindset are essential.

Qualifications

• Experience coordinating tenders, bids or proposals.
• Civil construction, infrastructure or engineering exposure preferred.
• Proficiency with CRM and MS Office.
• Ability to manage multiple deadlines and priorities.
• Strong document management and attention to detail.

Responsibilities

• Coordinate and prepare Requests for Quotations, tenders and business submissions.
• Monitor tender portals, BD inboxes and client enquiries.
• Manage tender documentation and maintain document control.
• Liaise with Planning and Operations to gather pricing and resource information.
• Maintain CRM data and track opportunities through the sales pipeline.
• Follow up submitted quotations and record outcomes.
• Support sales meetings, prepare reports and meeting minutes.
• Coordinate new client account setup and internal handovers.
• Support the Business Development Manager with day-to-day sales activities.
• Contribute to continuous improvement of business development systems and processes.

Skills

Stakeholder coordination

Project management

Attention to detail

Prioritization

Autonomous work

Tools

CRM systems

Microsoft Office

Job description

Role Overview

The Bid Coordinator position will coordinate tender submissions, collaborate with operational leaders across the business and play a direct role in securing major projects that drive the company's continued growth.

This role is ideal for someone who enjoys coordinating submissions, engaging with multiple stakeholders and delivering bids that help secure major projects.

Key Responsibilities

• Coordinate and prepare Requests for Quotations, tenders and business submissions.


• Monitoring tender portals, business development inboxes and client enquiries.


• Managing tender documentation and maintaining accurate document control.


• Liaising with Planning and Operations to gather pricing and resource information.


• Maintaining CRM data and tracking opportunities through the sales pipeline.


• Following up submitted quotations and recording outcomes.


• Supporting sales meetings, preparing reports and meeting minutes.


• Coordinating new client account setup and internal handovers.


• Supporting the Business Development Manager with day-to-day sales activities.


• Contribute to the continuous improvement of business development systems and processes.

Qualifications and Experience

• Previous experience as a Sales Coordinator, Bid Coordinator, Tender Coordinator, Proposal Coordinator or similar.


• Experience within the Civil Construction, Infrastructure or Engineering industries is preferred.


• Experience using CRM systems and Microsoft Office suite.


• The ability to manage multiple deadlines and competing priorities.


• Exceptional attention to detail and document management skills.


• A proactive approach with the ability to work autonomously.


• A continuous improvement mindset with a willingness to learn.