Bid Coordinator

The Crowd; Sydney; On-site; AUD 75,000 - 110,000; Full time

Job summary

The Crowd is looking for a Bid Coordinator to join our Sydney team. You will work with the Bid Manager and Business Development on bids and tenders nationally and internationally, ensuring clear communication across the bid process and meeting deadlines.

We seek a detail-focused, highly organized professional with strong admin skills, proficient in Microsoft Office and InDesign, and with experience in architecture or the built environment. This is a full-time, office-based role in Sydney.

Qualifications

• Experience in architecture or the built environment is essential.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and Adobe InDesign.

Responsibilities

• Assist the Bid Manager and Business Development team in coordinating bid processes, ensuring deadlines are met at every stage.
• Prepare and format commercial proposals (Excel, InDesign, etc.), collaborating with consultants for final bid submission.
• Proofread and refine bid documents for accuracy, compliance, and brand consistency.
• Manage submission uploads, maintain bid libraries, and handle various administrative tasks.
• Help foster relationships with clients, consultants, and collaborators.
• Coordinate RFP/ RFT/EOI submissions, including deployment schedules, proposal content, and client presentations.
• Organise and update key project data, including benchmarks, deadlines, and staff rates.
• Support the evaluation of new project opportunities and assist with market research efforts.
• Provide status updates to the Bid Manager, Managing Director, and relevant teams as needed.

Skills

Communication

Time management

Attention to detail

Independent worker

Tools

Microsoft Office

InDesign

Adobe Creative Suite

Job description

The Crowd are working with a large, prestigious international architecture practice that are looking for a Bid Coordinator to join their friendly and collaborative Sydney team.

Working closely with the Bid Manager and wider team, you will work together on new bids and tenders both nationally and internationally while ensuring communication is strong across the entire bid process. Our client requires someone who is detail-focused, can meet deadlines on time, efficiently and possess excellent administration skills.

The opportunity also allows contribution to your own career growth by working within a design-led practice that are known globally as an industry leader that is always seeking to push boundaries. Our client offers a competitive benefits package, and a people-focused work culture. Please note, this role will be full-time in the office.

Key Responsibilities:

• Assist the Bid Manager and Business Development team in coordinating bid processes, ensuring deadlines are met at every stage
• Prepare and format commercial proposals (Excel, InDesign, etc.), collaborating with consultants for final bid submission
• Proofread and refine bid documents for accuracy, compliance, and brand consistency
• Manage submission uploads, maintain bid libraries, and handle various administrative tasks
• Help foster relationships with clients, consultants, and collaborators
• Coordinate RFP/ RFT/EOI submissions, including deployment schedules, proposal content, and client presentations
• Organise and update key project data, including benchmarks, deadlines, and staff rates
• Support the evaluation of new project opportunities and assist with market research efforts
• Provide status updates to the Bid Manager, Managing Director, and relevant teams as needed

Key Skills/Requirements:

• Previous similar experience within architecture or the built environment
• Strong communication skills, both written and verbal
• Proficient in Microsoft Office
• Experience in Adobe Creative Suite, particularly InDesign
• Proactive, organised, and self-driven in your work approach
• Capable of managing multiple projects independently and meeting tight deadlines with minimal supervision

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The Crowd is an equal opportunities employer and agency.