Assistant Buyer / Admin Assistant

seek.com.au; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

Import Distribution Company in Melbourne South East is seeking an Import Administration Clerk to manage stock, orders, and supplier liaison.

You will generate stock reports, source items, negotiate prices and terms, raise POs, consolidate shipments, prepare clearance documents, and enter orders into MYOB, ensuring accuracy and timeliness.

The role requires bilingual English and Mandarin, strong Excel skills, and the ability to work autonomously and as part of a team in a fast-paced environment.

Qualifications

• Bilingual English and Mandarin communication required.
• Strong planning and organisational skills.
• High attention to detail.
• Able to work autonomously and as part of a team.
• Able to work under pressure and meet tight deadlines.
• Proficient in Microsoft Excel.
• Background in Mechanical Engineering, Accounting or Procurement is highly regarded.

Responsibilities

• Generating stock reports and maintaining required stock levels for each branch
• Source new items as per customers' requirements
• Negotiating with suppliers on prices and shipping terms
• Raise purchase orders and follow up with suppliers to ensure orders are finished on time
• Consolidating import shipments and preparing clearance documents
• Preparing costing analysis sheets for shipment
• Entering orders and invoices into MYOB system
• Investigating quality issues and follow up warranty claims

Skills

English & Mandarin

Planning & organisation

Attention to detail

Autonomy & teamwork

Coping under pressure

Excel

Mechanical Eng / Accounting / Procure.

Tools

MYOB

Job description

Import Administration Clerk for Import Distribution Company, based in Melbourne South East.

Key Responsibilities include:

• Generating Stock Reports and maintaining required stock levels for each branch
• Source new items as per customers' requirements
• Negotiating with suppliers on prices and shipping terms etc
• Raise purchase orders and follow up with suppliers to make sure orders are finished on time
• Consolidating import shipments and preparing clearance documents
• Preparing costing analysis sheets for shipment
• Entering orders and invoices into MYOB system
• Investigating quality issues and follow up warranty claims

Skills and Experience

• Written and spoken English and Mandarin essential
• Effective planning and organisational skills
• A high attention to detail
• Ability to work autonomously and collaboratively as part of a team
• Ability to work under pressure, working to tight deadlines
• Strong computer literacy in Microsoft Excel
• Any background in Mechanical Engineering,Accounting or Procurementwould be highly regarded.