Assistant Buyer

Permanser; Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

Permanser Australia Pty Ltd in Melbourne is seeking a highly organised Assistant Buyer to take ownership of factory communications, stock planning, reporting and product data. This hands-on role sits in a small team and offers real responsibility and an opportunity to influence buying decisions.

You will manage overseas factory communications, purchase orders and production timelines, monitor stock levels, and prepare Excel-based reports to drive business outcomes.

Qualifications

• Advanced Excel skills including pivot tables, formulas and lookups.
• Experience in buying, stock planning or inventory management.
• Strong written communication and supplier management skills.
• Excellent attention to detail and problem-solving ability.
• Interest in using AI tools to improve efficiency and processes.
• Flexible, hands-on approach and willingness to help wherever needed.

Responsibilities

• Manage overseas factory communications, purchase orders and production timelines.
• Monitor sales performance, stock levels and forward buying requirements.
• Prepare Excel reports and analyse sales and inventory data.
• Maintain accurate product information across the wholesale website and sales ordering platform.
• Coordinate shipping documentation, customs requirements and import permits.
• Support customer enquiries, showroom visitors and general team operations.

Skills

Advanced Excel

Buying experience

Stock planning

Inventory management

Supplier management

Analytical

Communication

Tools

Excel

Job description

23h ago , from Permanser Australia Pty Ltd

We're looking for a highly organised, commercially minded Assistant Buyer to take ownership of factory communications, stock planning, reporting and product data.

This is a varied, hands-on role within a small team, offering plenty of responsibility and the opportunity to make a real impact across the business.

Key responsibilities

• Manage overseas factory communications, purchase orders and production timelines.
• Monitor sales performance, stock levels and forward buying requirements.
• Prepare Excel reports and analyse sales and inventory data.
• Maintain accurate product information across the wholesale website and sales ordering platform.
• Coordinate shipping documentation, customs requirements and import permits.
• Support customer enquiries, showroom visitors and general team operations.

About the role

We're looking for a highly organised, commercially minded Assistant Buyer to take ownership of factory communications, stock planning, reporting and product data.

This is a varied, hands-on role within a small team, offering plenty of responsibility and the opportunity to make a real impact across the business.

Key responsibilities

• Manage overseas factory communications, purchase orders and production timelines.
• Monitor sales performance, stock levels and forward buying requirements.
• Prepare Excel reports and analyse sales and inventory data.
• Maintain accurate product information across the wholesale website and sales ordering platform.
• Coordinate shipping documentation, customs requirements and import permits.
• Support customer enquiries, showroom visitors and general team operations.

About you

You'll be analytical, proactive and exceptionally organised, with the confidence to manage multiple priorities and communicate with overseas suppliers.

You will also bring:

• Advanced Excel skills, including pivot tables, formulas and lookups.
• Experience in buying, stock planning or inventory management.
• Strong written communication and supplier management skills.
• Excellent attention to detail and problem-solving ability.
• An interest in using AI tools to improve efficiency and processes.
• A flexible, hands-on approach and willingness to help wherever needed.

Wholesale, homewares, giftware or importing experience will be highly regarded.

The opportunity

• Up to two overseas buying trips each year.
• Involvement in major trade shows and product photoshoots.
• A varied role with genuine ownership and responsibility.
• The opportunity to work closely with the business owner and influence buying decisions.

Additional information

• Advanced Excel skills and strong analytical ability essential.
• Manage overseas factory communications, stock planning and buying support.
• aried hands-on role with overseas travel and buying exposure.