Architectural Studio Administrator

NH Architecture; City of Melbourne; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible working

Professional development

Parental leave

Life insurance

Disability insurance

EAP access

Job summary

NH Architecture in Melbourne's city studio is seeking an Administration Assistant to support day-to-day operations. You will greet visitors, manage reception, prepare meeting rooms, and maintain a welcoming, well-presented environment.

Ideal candidate is organized, service-oriented, proficient with Microsoft 365, and eager to develop administrative and professional services skills within an architecture practice. Full working rights in Australia required.

Qualifications

• Friendly, professional and service-oriented approach.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication.
• Proactive attitude and willingness to assist.
• Ability to manage competing priorities and routine admin tasks.

Responsibilities

• Provide professional first point of contact for visitors and clients.
• Manage reception, meeting room readiness and office presentation.
• Support office operations including mail, deliveries, couriers and supplies.
• Assist with general admin tasks such as document formatting, filing, scanning and data entry.
• Support onboarding and workstation setup for new staff.
• Assist with internal studio events, meetings and CPD sessions.
• Provide ad hoc support to design, interiors and project teams.
• Maintain high standards across shared spaces and facilities.
• Support workplace safety and IMS procedures.

Skills

Client service

Reception duties

Office administration

Microsoft 365

Tools

Microsoft 365

Monday.com

Job description

NH Architecture in Melbourne's city studio is seeking an Administration Assistant to support day-to-day operations. You will greet visitors, manage reception, prepare meeting rooms, and maintain a welcoming, well-presented environment.

Ideal candidate is organized, service-oriented, proficient with Microsoft 365, and eager to develop administrative and professional services skills within an architecture practice. Full working rights in Australia required.