Administration Assistant

Nharchitecture; City of Melbourne; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible working

Parental leave

Life insurance

Disability insurance

EAP

Job summary

NH Architecture is an Australian-based architectural practice seeking an Administration Assistant to join our Melbourne studio. This role supports day-to-day operations, ensuring a welcoming environment and smooth administration across a busy studio.

You will handle front-of-house duties, assist with document formatting, onboarding, and events, and provide reliable operational support to design and project teams, contributing to a collaborative culture.

Qualifications

• Experience in administration, reception or customer service.
• Proficiency with Microsoft 365 apps including Outlook, Word, Excel and Teams.
• Detail-oriented with strong organisational skills.

Responsibilities

• Providing a professional and friendly first point of contact for visitors and clients.
• Managing reception, meeting room readiness, and office presentation.
• Supporting office operations including mail, deliveries, couriers and supplies.
• Assisting with general administration tasks such as document formatting, filing, scanning, and data entry.
• Supporting onboarding activities and workstation setup for new team members.
• Assisting with internal studio events, meetings, CPD sessions, and social activities.
• Providing ad hoc support to design, interiors and project teams.
• Maintaining high standards across shared studio spaces and facilities.
• Supporting workplace safety and IMS procedures.

Skills

Organisational skills

Communication

Customer service

Proactive attitude

Prioritisation

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Job description

NH Architecture is an Australian based group of architects and designers working in a collaborative, open forum. We pride ourselves on our supportive and positive studio culture that prioritises true collaboration and creative involvement from the whole team.

We are seeking a motivated and organised Administration Assistant to support the day-to-day operations of our Melbourne studio. This role is ideal for someone who enjoys variety, takes pride in creating welcoming and well-presented environments, and is keen to develop their administration and professional services skills within an architectural practice.

As a key member of our Administration Team, you will help create an environment where people can do their best work by providing reliable operational support, attention to detail, and a positive service-focused approach.

To give you a taste for the role, you will be responsible for:

• – Providing a professional and friendly first point of contact for visitors and clients.
• – Managing reception, meeting room readiness, and office presentation.
• – Supporting office operations including mail, deliveries, couriers and supplies.
• – Assisting with general administration tasks such as document formatting, filing, scanning, and data entry.
• – Supporting onboarding activities and workstation setup for new team members.
• – Assisting with internal studio events, meetings, CPD sessions, and social activities.
• – Providing ad hoc support to design, interiors and project teams.
• – Maintaining high standards across shared studio spaces and facilities.
• – Supporting workplace safety and IMS procedures.

What you can bring to the table:

• – A friendly, professional and service-oriented approach.
• – Strong organisational skills and attention to detail.
• – Excellent communication skills, both written and verbal.
• – A proactive attitude and willingness to assist wherever needed.
• – The ability to manage competing priorities and routine administrative tasks.
• – Previous experience in administration, reception, office support or customer service desirable.
• – Proficiency in Microsoft 365 applications including Outlook, Word, Excel and Teams.
• – Experience with professional services, design or architectural environments will be highly regarded.
• – Familiarity with workflow tools such as Monday.com is advantageous, or a willingness to learn.

Why work for NH Architecture

Based on Queens Street close to Bourke Street Mall, we pride ourselves on our excellent studio culture, with weekly morning teas and a diverse range of social events. We offer flexible working arrangements including set WFH days, ongoing professional development, excellent parental leave, life and disability insurance cover, and access to our free and confidential EAP service. This is a fantastic opportunity to join a collaborative architectural practice and build valuable professional experience while contributing to a positive and creative studio environment.

Full working rights in Australia are mandatory.