Architectural Studio Admin & Reception Specialist

Nharchitecture; City of Melbourne; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible working

Parental leave

Life insurance

Disability insurance

EAP

Job summary

NH Architecture is an Australian-based architectural practice seeking an Administration Assistant to join our Melbourne studio. This role supports day-to-day operations, ensuring a welcoming environment and smooth administration across a busy studio.

You will handle front-of-house duties, assist with document formatting, onboarding, and events, and provide reliable operational support to design and project teams, contributing to a collaborative culture.

Qualifications

• Experience in administration, reception or customer service.
• Proficiency with Microsoft 365 apps including Outlook, Word, Excel and Teams.
• Detail-oriented with strong organisational skills.

Responsibilities

• Providing a professional and friendly first point of contact for visitors and clients.
• Managing reception, meeting room readiness, and office presentation.
• Supporting office operations including mail, deliveries, couriers and supplies.
• Assisting with general administration tasks such as document formatting, filing, scanning, and data entry.
• Supporting onboarding activities and workstation setup for new team members.
• Assisting with internal studio events, meetings, CPD sessions, and social activities.
• Providing ad hoc support to design, interiors and project teams.
• Maintaining high standards across shared studio spaces and facilities.
• Supporting workplace safety and IMS procedures.

Skills

Organisational skills

Communication

Customer service

Proactive attitude

Prioritisation

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Job description

NH Architecture is an Australian-based architectural practice seeking an Administration Assistant to join our Melbourne studio. This role supports day-to-day operations, ensuring a welcoming environment and smooth administration across a busy studio.

You will handle front-of-house duties, assist with document formatting, onboarding, and events, and provide reliable operational support to design and project teams, contributing to a collaborative culture.