Administration Assistant

NH Architecture; City of Melbourne; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible working

Professional development

Parental leave

Life insurance

Disability insurance

EAP access

Job summary

NH Architecture in Melbourne's city studio is seeking an Administration Assistant to support day-to-day operations. You will greet visitors, manage reception, prepare meeting rooms, and maintain a welcoming, well-presented environment.

Ideal candidate is organized, service-oriented, proficient with Microsoft 365, and eager to develop administrative and professional services skills within an architecture practice. Full working rights in Australia required.

Qualifications

• Friendly, professional and service-oriented approach.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication.
• Proactive attitude and willingness to assist.
• Ability to manage competing priorities and routine admin tasks.

Responsibilities

• Provide professional first point of contact for visitors and clients.
• Manage reception, meeting room readiness and office presentation.
• Support office operations including mail, deliveries, couriers and supplies.
• Assist with general admin tasks such as document formatting, filing, scanning and data entry.
• Support onboarding and workstation setup for new staff.
• Assist with internal studio events, meetings and CPD sessions.
• Provide ad hoc support to design, interiors and project teams.
• Maintain high standards across shared spaces and facilities.
• Support workplace safety and IMS procedures.

Skills

Client service

Reception duties

Office administration

Microsoft 365

Tools

Microsoft 365

Monday.com

Job description

• Entry-level professional services opportunity
• Melbourne city studio location

Who are we?

NH Architecture is an Australian based group of architects and designers working in a collaborative, open forum. We pride ourselves on our supportive and positive studio culture that prioritises true collaboration and creative involvement from the whole team.

We are seeking a motivated and organised Administration Assistant to support the day-to-day operations of our Melbourne studio. This role is ideal for someone who enjoys variety, takes pride in creating welcoming and well-presented environments, and is keen to develop their administration and professional services skills within an architectural practice.

As a key member of our Administration Team, you will help create an environment where people can do their best work by providing reliable operational support, attention to detail, and a positive service-focused approach.

To give you a taste for the role, you will be responsible for:

• Providing a professional and friendly first point of contact for visitors and clients.
• Managing reception, meeting room readiness, and office presentation.
• Supporting office operations including mail, deliveries, couriers and supplies.
• Assisting with general administration tasks such as document formatting, filing, scanning, and data entry.
• Supporting onboarding activities and workstation setup for new team members.
• Assisting with internal studio events, meetings, CPD sessions, and social activities.
• Providing ad hoc support to design, interiors and project teams.
• Maintaining high standards across shared studio spaces and facilities.
• Supporting workplace safety and IMS procedures.

What you will bring:

• A friendly, professional and service-oriented approach.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• A proactive attitude and willingness to assist wherever needed.
• The ability to manage competing priorities and routine administrative tasks.
• Previous experience in administration, reception, office support or customer service desirable.
• Proficiency in Microsoft 365 applications including Outlook, Word, Excel and Teams.
• Experience with professional services, design or architectural environments will be highly regarded.
• Familiarity with workflow tools such as Monday.com is advantageous, or a willingness to learn.

Why work for NH Architecture?

Based on Queen Street close to Bourke Street Mall, we pride ourselves on our excellent studio culture, with weekly morning teas and a diverse range of social events.

We offer flexible working arrangements including set WFH days, ongoing professional development, excellent parental leave, life and disability insurance cover, and access to our free and confidential EAP service.

This is a fantastic opportunity to join a collaborative architectural practice and build valuable professional experience while contributing to a positive and creative studio environment.

Full working rights in Australia are mandatory.

We will only be accepting CVs from candidates directly, no agencies please.