AI-Powered Executive Assistant to the CTO

Syenta; Sydney; Vor Ort; AUD 70.000 - 90.000; Vollzeit

Zusammenfassung

Syenta, a Sydney-based deep-tech startup, is looking for an Executive Assistant to the CTO. You will manage the CTO’s calendar, inbox and travel, and own the office notes, decisions and knowledge base, while leveraging AI tools to draft briefs and first drafts for the CTO.

You’ll work directly with the CTO and a small R&D team, shaping a new role in a fast-moving technical environment. This is a full-time, on-site position in Sydney with 70k–90k AUD plus 12% superannuation.

Qualifikationen

• Experience as executive support to a senior leader, ideally in a technical, engineering or scientific setting, including managing their calendar, inbox and commitments.
• Proficient with AI tools as part of everyday work, with experience building repeatable workflows that improve the quality and speed of executive support.
• Excellent professional communication, written and verbal, with internal colleagues and external contacts at all levels; strong writing, including technical writing, producing clear and accurate documents, briefs and correspondence.

Aufgaben

• Calendar — manage the CTO's calendar, including scheduling meetings, interviews and visitors, and resolving conflicts.
• Protecting time and focus — hold focus time, filter requests, and redirect or decline what doesn't need the CTO.
• Inbox and communications — triage the inbox, handle routine correspondence, draft replies, and flag what needs attention.
• Travel — organise the CTO's travel end to end; occasional travel to support meetings and events.
• Documents and presentations — prepare, format and polish reports, updates and slide decks from the CTO's material; check team documents for consistency before they go out.
• Document and notes management — keep the CTO office's documents, meeting notes, decision records and reference material filed and findable. Capture meetings, turn notes into actions and decisions, and keep the team's knowledge base current.
• AI-assisted workflows and research — build and maintain the reference material and reusable AI workflows that produce meeting briefs, summaries, document checks and regular scans of competitors, conferences and publications. Run assigned research and first-pass drafts, verify outputs against source, and bring back something the CTO can act on.
• Tasks and commitments — maintain an overview of the CTO office's tasks and commitments, and keep it current.
• Coordination — collaborate on tasks across the CTO office and coordinate with other parts of the business; run the office's weekly meeting logistics.
• Confidentiality and data handling — handle IP, customer, investor and personnel material with discretion; classify material before it goes into any tool, use approved tools only, and verify before anything is sent or recorded.

Kenntnisse

Executive support

AI tools proficiency

Strong written communication

Jobbeschreibung

Syenta, a Sydney-based deep-tech startup, is looking for an Executive Assistant to the CTO. You will manage the CTO’s calendar, inbox and travel, and own the office notes, decisions and knowledge base, while leveraging AI tools to draft briefs and first drafts for the CTO.

You’ll work directly with the CTO and a small R&D team, shaping a new role in a fast-moving technical environment. This is a full-time, on-site position in Sydney with 70k–90k AUD plus 12% superannuation.