Administrator & Functions Coordinator

Wellington Point Farmhouse Café; Brisbane; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

On-site parking

Employee discounts

Beautiful farm-side workplace

Job summary

Wellington Point Farmhouse is seeking an Administrator & Functions Coordinator to support business administration and manage events, bookings and guest communications. This full-time role collaborates with owners, operations, and marketing to ensure smooth running of daily operations and memorable guest experiences.

You will coordinate enquiries, diary management, event run sheets, and supplier coordination, with a friendly, proactive approach.

Qualifications

• Excellent communication with customers and team members.
• Highly organized with the ability to manage multiple priorities.
• Proactive, dependable and takes ownership of responsibilities.

Responsibilities

• Assist with general enquiries, emails, phone calls and restaurant bookings.
• Coordinate online orders and general administrative requirements.
• Manage diary, deadlines, reminders and internal communications.
• Prepare and maintain printing, documents and correspondence.
• Support compliance administration, recordkeeping and office organization.
• Manage function and event enquiries, bookings and customer relationships.
• Coordinate event planning, menus, packages, timelines and requirements.
• Maintain function management system, bookings, invoicing and follow-up.
• Prepare event run sheets and ensure clear communication with operations.
• Collaborate on bookings, staffing, and event preparations.
• Attend setup and commencement of major events to ensure smooth operations.
• Work with Marketing to promote functions, events and experiences.

Skills

Communication

Organisation

Hospitality mindset

Event coordination

Education

Hospitality/Events study (students welcome)

Tools

Canva

Wix

Booking systems

Event management software

Job description

We're Hiring | Administrator & Functions Coordinator

Wellington Point Farmhouse | Wellington Point, QLD

Full-Time | 38 Hours Per Week | Predominantly Monday to Friday | Attendance at major events as required

Be part of something special.

Nestled amongst one of the last working farms of Wellington Point, Wellington Point Farmhouse is a much-loved dining destination on the Redlands Coast, bringing people together through fresh food, memorable experiences and meaningful celebrations.

With a strong connection to our local community and a growing reputation as a destination for dining and events, we've created something truly unique. From everyday gatherings to milestone celebrations, weddings and signature dining experiences, the Farmhouse has become a place where people come together and memories are made.

We're looking for a warm, organised and proactive Administrator & Functions Coordinator to become part of our team and help shape the experiences we're known for.

This is an opportunity to be part of an established, family-owned business with a strong sense of purpose, where your contribution goes beyond the day-to-day and plays an important role in what we create for our guests.

About the Role

This is a varied position combining business administration with functions and events coordination, working closely with our owners, operational team and marketing.

Business Administration

• Assist with general enquiries, emails, phone calls and restaurant bookings.

• Coordinate online customer orders and general administrative requirements.

• Assist with diary management, deadlines, reminders and operational communications.

• Prepare and maintain printing, business documents and correspondence.

• Support compliance administration, recordkeeping and general office organisation.

Functions & Events

• Manage function and event enquiries, bookings, sales and customer relationships.

• Coordinate event planning, menus, packages, timelines and customer requirements.

• Maintain our function management system, including bookings, invoicing and payment follow-up.

• Prepare event run sheets and ensure clear communication with our operational team.

• Collaborate on upcoming bookings, staffing requirements and event preparations.

• Attend the setup and commencement of major events to ensure everything runs smoothly.

• Work alongside Marketing to develop and promote our functions, events and experiences.

About You

We're looking for someone who is:

• Warm, personable and confident communicating with customers and colleagues.

• Highly organised, detail-oriented and capable of managing multiple priorities.

• Proactive, dependable and comfortable taking ownership of responsibilities.

• A confident communicator with strong written and verbal skills.

• Comfortable using digital systems, managing bookings and maintaining accurate records.

• Passionate about hospitality, customer experience and creating memorable occasions.

• Able to work independently and collaboratively within a busy hospitality environment.

Previous experience in functions, events, hospitality administration or a similar coordination role would be highly regarded but will also consider applicants from students in hospitality and event industry related study.

Experience with Canva, Wix, booking systems or event management software would be an advantage, although training can be provided.

What We Offer

• The opportunity to be part of a unique, established dining destination with strong roots in the Redlands Coast community.

• A full-time, 38-hour-per-week position, predominantly Monday to Friday, with attendance at major events as required.

• A varied position combining creativity, customer relationships and organisation.

• A supportive, collaborative and family-owned business environment.

• A beautiful farm-side workplace, where no two days are quite the same.

• On-site parking.

• Employee discounts.

Fresh food. Connection. Experiences.