Event Coordinator

Wine & Dine'm; City of Brisbane; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Gym access (24/7)

Career growth

Professional development

Job summary

Wine & Dine'm is seeking an organised and reliable full-time Event Coordinator for our Woolloongabba-based catering team. The role covers end-to-end event management, from enquiry to execution, with office-based coordination and close collaboration with kitchen and operations.

You will manage inquiries, quotes, run sheets, contracts, and CRM records, ensuring accurate handover for successful delivery and a consistently high level of client service.

Qualifications

• Experience coordinating events, functions, or catering services.
• Strong client communication and customer service skills.
• Ability to plan event logistics, timelines, and run sheets.
• Experience liaising with kitchens, FOH teams, and suppliers.
• Time management skills with the ability to juggle multiple events.
• Problem-solving skills and confidence managing last-minute changes.
• Understanding of food service operations and event flow.
• Strong organisational and administrative skills.
• Familiarity with quoting, invoicing, or booking systems (CRM or similar).
• Ability to work under pressure in fast-paced, live event environments.

Responsibilities

• Manage and respond to event and function enquiries in a timely manner.
• Assess client requirements and actively follow up leads to convert bookings.
• Prepare customised quotes, proposals, and event packages.
• Collaborate with Operations to plan event logistics and develop detailed event run sheets.
• Administer contracts, invoicing, CRM records, and payment milestones.
• Coordinate with internal teams and external suppliers to ensure smooth event delivery.

Skills

Organised

Reliable

Client communication

Time management

Problem-solving

Attention to detail

Job description

We are seeking an organised and reliable full-time Event Coordinator to join our vibrant catering team based in Woolloongabba.

As an Event Coordinator, you'll be responsible for managing events and functions from enquiry to execution planning. Working from our office, you'll coordinate client requirements, prepare event documentation, organise logistics, and liaise with kitchen and operational teams to ensure all information is accurately handed over for successful event delivery. Maintaining clear communication and exceptional attention to detail will be key to your success in this role.

Key Responsibilities

Manage and respond to event and function enquiries in a timely manner

Assess client requirements and actively follow up leads to convert bookings

Prepare customised quotes, proposals, and event packages

Collaborate with Operations to plan event logistics and develop detailed event run sheets

Administer contracts, invoicing, CRM records, and payment milestones

Coordinate with internal teams and external suppliers to ensure smooth event delivery

What We're Looking For

Experience coordinating events, functions, or catering services

Strong client communication and customer service skills

Ability to plan event logistics, timelines, and run sheets

Experience liaising with kitchens, FOH teams, and suppliers

Time management skills with the ability to juggle multiple events

Problem-solving skills and confidence managing last-minute changes

Understanding of food service operations and event flow

Strong organisational and administrative skills

Familiarity with quoting, invoicing, or booking systems (CRM or similar)

Ability to work under pressure in fast-paced, live event environments

At Wine & Dine'm, you'll be part of a high-performing team that recognises and invests in its people.

We offer:

A competitive salary package within a stable, values-driven organisation

Creative opportunity to contribute to event-specific offerings

Exposure to a wide range of corporate, private, and large-scale events

24/7 Gym Access (Woolloongabba)

Family-focused, work-life-balanced environment

Ongoing professional development and genuine career growth opportunities

About Us
With over 27 years of success, Wine & Dine'm Catering is a leader in the catering industry, creating memorable experiences for weddings, corporate events, and celebrations of all kinds. Our reputation is built on fresh, contemporary cuisine, exceptional service, and strong partnerships with Queensland's most iconic venues.