Administrator

Decode Group; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Decode Group in Milsons Point, Sydney, is seeking an Administrator to join our Safety team. You will provide administrative and coordination support to WHSE and project staff, ensuring records and documentation are accurate and well organised.

You will develop your experience in construction and safety alongside experienced professionals, with a focus on data entry, file management and documentation for audits and reporting.

Qualifications

• Experience in administration and record-keeping is preferred.
• Proficient in MS Office, especially Excel and Word.
• Strong organisational and communication skills.

Responsibilities

• Provide general administrative and coordination support to the WHSE and project teams.
• Complete accurate data entry and maintain WHSE records, registers and databases.
• Prepare, format and distribute safety documentation and reports.
• Maintain organised electronic and physical filing systems and ensure records are current.
• Upload and manage WHSE documentation within relevant systems.
• Follow up outstanding information and actions with project teams as required.
• Assist with the preparation of information and documentation for internal and external audits.
• Provide timely and accurate information to the project team under the guidance of senior HSE staff.

Skills

Organised

Detail-oriented

Data entry

Communication

Multitasking

Tools

Excel

Word

Microsoft Office

Job description

Join a team that's building more than projects.

At Decode Group, we believe exceptional projects are delivered by exceptional people. Our success is built on strong relationships, collaboration, accountability, and a commitment to quality in everything we do. As a leading construction business, we partner with clients to deliver complex and high-profile projects that shape communities and create lasting value.

We're continuing to grow and are looking for an Administrator to join our Safety team, complementing our strong pipeline of work in hand and upcoming projects across Sydney.

The Role:

Based at our head office in Milsons Point, you will report to the WHSE Manager and provide administrative and coordination support to the Safety team across our projects.

You will work closely with the Safety team and project staff to ensure information, records and documentation are maintained accurately and efficiently. This role provides an opportunity to develop your experience within the construction and safety environment while working alongside experienced safety and project professionals.

Key Responsibilities include:

• Provide general administrative and coordination support to the WHSE and project teams
• Complete accurate data entry and maintain WHSE records, registers and databases
• Prepare, format and distribute safety documentation and reports
• Maintain organised electronic and physical filing systems and ensure records are current
• Upload and manage WHSE documentation within relevant systems
• Follow up outstanding information and actions with project teams as required
• Assist with the preparation of information and documentation for internal and external audits
• Provide timely and accurate information to the project team under the guidance of senior HSE staff

About you:

You're organised, detail-focused and enjoy supporting a team. You have strong communication skills, a proactive approach and are comfortable managing data, documentation and multiple tasks.

You'll also bring:

• Previous administration experience is preferred but not essential
• Comfortable with data entry and basic computer tasks
• Competent in Microsoft Office, particularly Excel and Word
• Well organised and able to manage multiple tasks
• Reliable, positive and willing to learn
• Comfortable following processes and asking questions when needed