Administrative Team Lead – Industrial Data & Invoicing

Cleanaway Waste Management; Pinjarra; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Attractive salary package

Career development opportunities

Paid parental leave

Employee discounts

Job summary

Cleanaway Waste Management is seeking an Administration Team Leader based on-site at the Alumina Refinery in Pinjarra, WA, with responsibility across two additional sites in Kwinana and Collie. You will lead a team delivering high-quality administrative support, ensuring timely data entry, invoicing, and reporting while optimizing processes and maintaining compliance.

The role is full-time, Monday–Friday, 7 am–3.06 pm, with opportunities to drive improvements and engage with multiple

Qualifications

• Experience leading an administrative team in a heavy industrial environment.
• Invoicing and accounts administration experience.
• Experience raising and reconciling supplier purchase orders.
• Advanced and highly accurate data entry skills.
• Strong Microsoft Excel capability, including XLOOKUP, VLOOKUP, SUMIFS and Pivot Tables.
• Ability to influence and manage expectations across stakeholders.
• Strong organisational, written and verbal communication skills.

Responsibilities

• Monitor the integrity of daily data entry to ensure accuracy for invoicing, reporting and run sheet processes.
• Maintain effective relationships with support functions and stakeholders; hold team accountable.
• Identify opportunities to improve end-to-end administration processes and handover points.
• Support leadership to ensure consistent administration service delivery and knowledge sharing within the team.

Skills

Excel

Invoicing

Accounts administration

POs reconciliation

Data entry

Stakeholder management

Written and verbal communication

Team leadership

Tools

XLOOKUP

VLOOKUP

SUMIFS

Pivot Tables

Job description

Cleanaway Waste Management is seeking an Administration Team Leader based on-site at the Alumina Refinery in Pinjarra, WA, with responsibility across two additional sites in Kwinana and Collie. You will lead a team delivering high-quality administrative support, ensuring timely data entry, invoicing, and reporting while optimizing processes and maintaining compliance.

The role is full-time, Monday–Friday, 7 am–3.06 pm, with opportunities to drive improvements and engage with multiple