Administration Officer - Nursing & Midwifery Workforce Unit

Victorian Government; Melbourne; On-site; AUD 42,000 - 56,000; Part time

Benefits offered by this job

Scholarships and grants

Learning Academy access

Competitive salaries

Job summary

Western Health – Williamstown campus is seeking a motivated Administration Officer for a permanent part-time position (up to 64 hours per fortnight) to support the Nursing and Midwifery Workforce Unit in managing the Pool and Bank workforce.

You will provide high‑level customer service, coordinate rosters and leave, and ensure compliance with policies, industrial requirements and timelines within a collaborative team.

Qualifications

• Excellent customer service and strong communication skills.
• Exceptional organisational skills with attention to detail.
• Ability to work autonomously and manage time efficiently.
• Ability to work under pressure and meet deadlines.
• Computer literacy with fast and accurate data entry skills.
• Flexible and positive attitude; recruitment experience is desirable.
• Part-time fixed term role until December 2027.

Responsibilities

• Support Pool and Bank workforce administration, including rosters, leave, compliance and training requirements.
• Provide responsive and professional customer service to applicants, employees, managers and stakeholders.
• Identify and resolve administrative issues, escalating complex matters appropriately.
• Ensure all administrative activities comply with Western Health policies and relevant legislation.

Skills

Customer service

Communication

Organizational skills

Time management

Autonomy

Work under pressure

Data entry

Recruitment

Tools

Computer literacy

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 9135

• Location: Williamstown Hospital
• Employment Type: Part-Time (64 hours/fortnight), Fixed Term (until December 2027)
• Salary: Admin Grade 2 + Superannuation + Salary Packaging

About the role:

The Nursing and Midwifery Workforce Unit (NMWU) at Western Health - Williamstown campus, is seeking a highly motivated Administration officer for a permanent part-time position (up to 64hrs per fortnight) to work closely with the NMWU management team to undertake abroad range of administrative tasks, including assisting with administrative tasks for managing the Pool and Bank workforce.

Key responsibilities:

• SupportPool and Bank workforce administration, including rosters, leave, compliance and training requirements.
• Provide responsive and professional customer service to applicants, employees, managers and key stakeholders.
• Identify and resolve administrative issues, escalating complex matters appropriately.
• Ensure all administrative activities comply with Western Health policies, procedures, legislation and relevant industrial requirements.

About you:

• Excellent customer service skills and strong communication skills.
• Exceptional organisationalskills withexcellent attention todetail.
• Ability to work autonomously and manage time efficiently and effectively.
• Ability to work under pressure and meet deadlines.
• Computer literacy withfast and accurate data entry skills.
• Flexible and positive attitude.
• Experience in recruitment desirable, but not essential.

Western Health is the leading healthcare provider in Melbourne’s West - one of Australia’s fastest-growing and most culturally and socioeconomically diverse regions.

More than 13,000 employees help deliver a comprehensive range of services across our hospitals, community, correctional, and home-based settings. These services include acute tertiary care, emergency and intensive care, medical and surgical specialties, mental health and wellbeing, subacute care, ambulatory care, primary care, home-based services, and residential aged care.

We are committed to driving innovation, and sustainability that improves health outcomes for our community. With specialties spanning oncology, renal care, mental health, women’s health and maternity, chronic disease management, geriatrics, and cardiology, Western Health is recognised for its expertise in managing complex and chronic conditions through integrated, patient-centred care.

We foster a collaborative and inclusive culture where you can make a meaningful impact. We support our staff to keep learning and growing through a diverse range of education programs, partnerships with universities in medical research and professional development opportunities.

Compensation and Benefits

• Competitive salaries, flexible work options, and wellbeing programs.
• Scholarships and grants to support ongoing learning.

Learning and Development

• Access personalised pathways through the Western Health Learning Academy.
• Opportunities for postgraduate study, clinical education, and mentorship.

Community Impact and Inclusion

• Make a difference through compassionate care in a diverse, inclusive workforce.
• Contribute to community wellbeing initiatives and healthcare research.

Organisational Culture and Environment

• Work in a collaborative, innovative team focused on continuous improvement and excellence.

Western Health is an equal opportunity employer. We welcome applications from people of all genders, Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and people with lived experience that strengthens their ability to do this work.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health is committed to the psychosocial safety of all applicants and employees.

Closing date:11:59pm on 30 October 2026.