Administrative Support Officer – Triage Services (Hybrid)

Ambulance; Melbourne; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Salary packaging options

Generous personal leave entitlements

Accrued days off for full-time roles

Free on-site parking

Job summary

Ambulance Victoria is seeking an Administrative Support Officer to provide high-level administrative support for the Triage Services Department in Melbourne, with a strong presence in Burwood.

The role covers preparing correspondence, reports, agendas and minutes; coordinating monthly operating reports; and managing procurement and process improvements. Previous secretarial/admin experience in a large organisation is preferred, with strong MS Office skills.

Qualifications

• Substantial experience providing secretarial and administrative support in a large organisation.
• Understanding of meeting protocol with experience in agenda preparation and minute taking.
• Experience with administrative systems, financial software, and Microsoft Office; strong data entry, typing and spreadsheet skills.
• Highly organised with the ability to manage competing priorities and deadlines.
• Strong written and verbal communication with a professional approach.

Responsibilities

• Provide administrative and secretarial support to managers and teams.
• Utilise software to produce and maintain complex documents, reports, presentations and materials.
• Prepare correspondence, reports, agendas and meeting minutes.
• Coordinate and collate monthly/quarterly operating reports.
• Coordinate office procurement including stock requirements, payments, and process improvements.

Skills

Administrative support

Meeting minutes

Data entry

Typing

Spreadsheet skills

Communication

Proactive and adaptable

Tools

Microsoft Office

Financial software

Job description

Ambulance Victoria is seeking an Administrative Support Officer to provide high-level administrative support for the Triage Services Department in Melbourne, with a strong presence in Burwood.

The role covers preparing correspondence, reports, agendas and minutes; coordinating monthly operating reports; and managing procurement and process improvements. Previous secretarial/admin experience in a large organisation is preferred, with strong MS Office skills.