Administrative Support Assistant

Innov8Te Pte. Ltd.; Melbourne; On-site; AUD 65,000 - 95,000; Full time

Job summary

Innov8Te Pte. Ltd. seeks a highly organized assistant to support the Senior Radiologist and Practice Director at a Melbourne imaging practice. This hands-on role involves drafting emails, coordinating diaries, liaising with clinics and suppliers, and managing confidential information with discretion.

You will be proactive, tech-savvy, and able to learn new software quickly, providing reliable support in a fast-paced medical environment.

Qualifications

• Must be highly organised with excellent written and verbal communication.
• Able to manage competing priorities with strong problem-solving skills.
• Reliable, discreet and able to work independently.
• Experience in healthcare or radiology is a plus.

Responsibilities

• Draft and respond to emails on behalf of the director.
• Coordinate appointments, meetings and the director's diary.
• Liaise with staff across clinics and coordinate tasks.
• Research products, obtain quotes, arrange purchases and track deliveries.
• Handle confidential information with discretion.
• Contact doctors, referring practices and suppliers, and follow up enquiries.

Skills

Organisation

Communication

Prioritisation

Discretion

Tech literacy

Education

Health/Science degree

Tools

AI tools

Office software

Job description

Ideal opportunity for a Medical or Science Graduate

About the role

Our client is seeking an organised, tech-savvy assistant to work with the Senior Radiologist and Practice Director at a tech-forward Melbourne imaging practice. This is a hands-on support role where no two days are the same.

Key responsibilities

• Draft and respond to emails on behalf of the director, with approval where required.
• Contact doctors, referring practices and suppliers, and follow up enquiries.
• Liaise with staff across our clinics and coordinate tasks.
• Research products, obtain quotes, arrange purchases and track deliveries.
• Manage appointments, meetings and the director's diary.
• Prepare correspondence and maintain accurate records.
• Handle confidential information with discretion.

About you

You are a highly organised, proactive and resourceful professional with excellent written and verbal communication skills, exceptional attention to detail and the ability to manage competing priorities effectively.

You are reliable, discreet and confident working independently, with sound judgement, strong problem-solving skills and the ability to take initiative while keeping the Director informed.

You are technologically proficient, confident navigating a range of digital platforms and quick to learn and adapt to new software, systems and processes including AI tools.

You demonstrate professionalism, accountability and a commitment to following tasks through to completion, while maintaining confidentiality and working effectively in a fast-paced environment.

Desirable but Not Essential

• Previous experience as an Executive Assistant, Personal Assistant or Medical Administrator.
• Experience in healthcare, particularly radiology or a specialist medical practice
• Health Science, Biology, Science Degree or related medical qualifications