Executive assistant

QRAD; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working arrangements

On-site parking

Performance bonus

Job summary

QRAD is seeking an Executive Assistant to provide high-level administrative support to the Director of Radiology. The role spans clinical leadership, hospital operations, and external partnerships, acting as gatekeeper and strategic coordinator for the office.

Responsibilities include coordinating medical registries, credentialing compliance, and financial administrative tasks, with opportunities for professional development and a competitive salary package.

Qualifications

• Minimum 3–5 years of experience as an Executive Assistant, ideally supporting a Clinical Director or senior healthcare executive.
• Strong understanding of medical terminology and hospital workflows is advantageous.
• Advanced skills in Microsoft Office Suite and experience with healthcare roster or compliance software.
• Ability to handle confidential medical, legal, and financial information with discretion.
• Excellent verbal and written English communication skills.

Responsibilities

• Manage the Director's complex diary, email triage, meeting logistics, and travel arrangements.
• Assist with doctor rostering, onboarding, and tracking CPD documentation.
• Coordinate with HR and payroll to ensure radiologists’ insurance, credentialing, and medical licenses remain compliant.
• Prepare agendas, collate departmental reports, and take minutes for governance and committee meetings.
• Act as central point of contact between the Director, executive leadership, senior medical staff, radiographers, and external bodies.

Skills

Diary management

Email triage

Meeting logistics

Travel arrangements

Onboarding

CPD documentation

Medical terminology

Confidential handling

English communication

Tools

Microsoft Office Suite

Healthcare roster software

Compliance software

Credentialing systems

Job description

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to provide comprehensive, high-level administrative support to our Director of Radiology. Operating at the intersection of clinical leadership, hospital operations, and external partnerships, you will serve as the primary gatekeeper and strategic coordinator for the Director's office. This is a fast-paced role that goes beyond standard diary management. You will be deeply involved in coordinating medical registries, managing medical credentialing compliance, and tracking departmental financial administrative duties.

Key responsibilities

Manage the Director's complex, rapidly shifting diary, email triage, meeting logistics, and travel arrangements

Assist with doctor rostering implementation, onboarding, and tracking continuing professional development (CPD) documentation

Coordinate with HR and payroll to ensure all radiologists' insurance, clinical credentialing, and medical licenses remain legally compliant

Prepare professional agendas, collate high-level departmental reports, and take precise minutes for clinical governance and radiology committee meetings

Act as the central point of contact between the Director, executive leadership, senior medical staff, radiographers, and external healthcare bodies

About you

Minimum of 3-5 years of experience as an Executive Assistant, ideally supporting a Clinical Director, Chief Medical Officer, or senior healthcare executive

Strong understanding of medical terminology, hospital/clinic workflows, or radiology-specific environments is highly advantageous

Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with healthcare roster or compliance software

Demonstrated ability to handle highly confidential medical, legal, and financial information with total discretion

Exceptional verbal and written English communication skills

A competitive salary package reflective of your experience

Opportunities for professional development and career progression

A supportive, dynamic, and collaborative clinical administration team

Flexible working arrangements, on-site parking, bonus for excellent performance