Administrative & Secretariat Coordinator

Department of Families Fairness and Housing; Australia; On-site; AUD 60,000 - 80,000; Full time

Job summary

The Department of Families, Fairness and Housing (DFFH) in Victoria is seeking an Administration Officer to provide a central point of contact for a diverse range of organisations and to support a broad set of administrative and secretariat tasks.

Attention to detail, teamwork and the ability to communicate sensitively are essential as you manage records, ministerial correspondence, meetings logistics and travel arrangements while helping deliver high-quality customer service across the branch.

Qualifications

• Attention to detail and teamwork underpin success in this role.
• Effective communication with stakeholders across government and community services.

Responsibilities

• Provide assistance with office processes and corporate information systems such as records management and ministerial correspondence.
• Answer queries and provide timely advice, redirecting as needed.
• Coordinate meetings, venues, catering, agendas, and take minutes; arrange travel and accommodation.
• Support branch staff and contribute to quality customer service.
• Suggest improvements and help implement new processes while maintaining compliance with records policies.

Skills

Attention to detail

Teamwork

Communication skills

Sensitivity in communication

Job description

The Department of Families, Fairness and Housing (DFFH) in Victoria is seeking an Administration Officer to provide a central point of contact for a diverse range of organisations and to support a broad set of administrative and secretariat tasks.

Attention to detail, teamwork and the ability to communicate sensitively are essential as you manage records, ministerial correspondence, meetings logistics and travel arrangements while helping deliver high-quality customer service across the branch.