Administrative & Quality Systems Coordinator

Akkurat Pty Ltd; City of Brisbane; Vor Ort; AUD 55.000 - 70.000; Vollzeit

Zusammenfassung

Akkurat Pty Ltd is seeking a capable Business Administrator to join our Brisbane team. The role provides broad administrative support across reception, document control, finance assistance, and quality-system activities, working with cross-functional teams to keep projects on track and the office running smoothly.

You will handle records, invoices, inductions, and registers, while maintaining confidentiality and a proactive approach to deadlines in a fast-paced engineering and manufacturing

Qualifikationen

• Certificate IV in Business or equivalent required.
• Office environment experience required.
• Experience with Microsoft 365 and structured filing systems required.

Aufgaben

• Complete general administration, data entry, correspondence, printing, scanning, copying, filing, mail collection and document retrieval.
• Answer the office phone, direct enquiries, respond promptly to the doorbell and maintain a professional reception and visitor waiting area.
• Scan and file invoices, delivery notes, dispatch records, timesheets, pre-starts, toolbox talks, certificates and other operational records every business day.
• Maintain visitor sign-in records, ensure inductions are completed and issue visitor vests where applicable.
• Coordinate approved meeting arrangements, invitations, documents, basic technology, seating, refreshments and catering as directed.
• File and process supplier delivery dockets, match them to purchase orders and assist with approved purchase requests and purchase orders.
• Assist with preparing and issuing client invoices, delivery dockets and supporting documentation.
• Assist with the Quality Management System, internal and external audits, certificates, corrective actions and continuous improvement activities.
• Maintain assigned registers including Hazardous Chemicals Register, Calibration Register, Asset Register and training records.
• Keep the office, reception, shared spaces, meeting rooms, kitchen and amenities tidy, clean and presentable.

Kenntnisse

MS Office 365

Organised

Attention to detail

Confidentiality

Communication

Ausbildung

Certificate IV in Business Administration

Tools

SharePoint

Excel

Outlook

Teams

PowerPoint

Jobbeschreibung

Akkurat Pty Ltd is seeking a capable Business Administrator to join our Brisbane team. The role provides broad administrative support across reception, document control, finance assistance, and quality-system activities, working with cross-functional teams to keep projects on track and the office running smoothly.

You will handle records, invoices, inductions, and registers, while maintaining confidentiality and a proactive approach to deadlines in a fast-paced engineering and manufacturing