Administrative & Operations Coordinator

Worley; Geelong; On-site; AUD 55,000 - 65,000; Full time

Job summary

Worley in Geelong, Australia, is seeking an experienced administrator to support field projects, clients and internal departments. You will manage daily office operations, supervise clerical staff and coordinate executive support to ensure smooth running.

The role also includes coordinating travel, timesheets, expenses and budgets, maintaining contract files and producing monthly financial reports to support cost control and efficiency across the team.

Responsibilities

• Day-to-day operation of office management; supervise personnel for benefits and secretarial staff; coordinate clerical support and executive offices.
• Training and evaluation of staff; coordinate relocation of field staff to remote site locations.
• Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate travel program for all WORLEY management and employees; monitor and issue cost savings reports.
• Organise contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications.
• Handle conferences, meeting air travel and accommodations for domestic travel.

Job description

Worley in Geelong, Australia, is seeking an experienced administrator to support field projects, clients and internal departments. You will manage daily office operations, supervise clerical staff and coordinate executive support to ensure smooth running.

The role also includes coordinating travel, timesheets, expenses and budgets, maintaining contract files and producing monthly financial reports to support cost control and efficiency across the team.