Administrative Assistant

WorleyParsons; Geelong; On-site; AUD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive remuneration

Employee benefits

Career development opportunities

Job summary

Worley in Geelong, Australia is seeking an Administrative Assistant to support our Projects Team. This role provides administrative, reporting, mobilisation and document-control support to help ensure projects are delivered safely, efficiently and in compliance with company requirements.

You'll handle day-to-day administrative tasks, coordinate mobilisation activities, support HSE and compliance, and prepare project reports, dashboards and records.

Qualifications

• Strong organisational, planning and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong stakeholder communication and follow-up skills.

Responsibilities

• Provide day-to-day administrative support to project teams, including project setup, close-out, archiving, reporting and team communications.
• Coordinate personnel mobilisation and demobilisation activities, including onboarding, site access, inductions, systems access, resource tracking and new starter communications.
• Support health, safety and compliance activities through monitoring safety actions, MOC registers, training compliance, incident reporting and safety meetings.
• Prepare and maintain project reports, KPIs, schedules, resource forecasts, dashboards, databases, pivot tables and performance data.
• Assist with document control, technical records management, drawing transfers, filing, metadata administration and record retention.
• Coordinate project meetings, preparing agendas, issuing invitations, tracking actions and maintaining action registers.
• Support team engagement initiatives, project updates, internal communications and milestone recognition activities.

Skills

Organisational skills

Time management

Stakeholder communication

Proactive approach

Tools

Pivot tables

Databases

Excel

Job description

Job Description - Administrative Assistant (GEE007L)

Company : Worley

Primary Location

AUS-VIC-Geelong

Job

Corporate and Administrative Services

Schedule

Full-time

Employment Type : Employee

Job Posting

Sep 8, 2026

Unposting Date

Oct 8, 2026

About the Job

We are seeking an Administrative Assistant to support our Projects Team in Geelong Australia. This role provides administrative, reporting, mobilisation and document-control support to help ensure projects are delivered safely, efficiently and in compliance with company requirements.

About Us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialise in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

What You'll Do

• Provide day-to-day administrative support to project teams, including project setup, close-out, archiving, reporting and team communications.
• Coordinate personnel mobilisation and demobilisation activities, including onboarding, site access, inductions, systems access, resource tracking and new starter communications.
• Support health, safety and compliance activities through monitoring safety actions, MOC registers, training compliance, incident reporting and safety meetings.
• Prepare and maintain project reports, KPIs, schedules, resource forecasts, dashboards, databases, pivot tables and performance data.
• Assist with document control, technical records management, drawing transfers, filing, metadata administration and record retention.
• Coordinate project meetings, preparing agendas, issuing invitations, tracking actions and maintaining action registers.
• Support team engagement initiatives, project updates, internal communications and milestone recognition activities.

Why You Should Apply

• Take advantage of our global online learning platform.
• Competitive remuneration & employee benefits.
• Enjoy a varied & challenging role.
• Career development opportunities beyond this role.

What You'll Have

• Strong organisational, planning and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong stakeholder communication and follow-up skills.
• Proactive, self-motivated approach.
• Strong data management, reporting and spreadsheet skills.
• Commitment to safety, quality and compliance.
• Ability to work effectively within a multidisciplinary project environment.

Moving Forward Together

We want our people to be energized and empowered to drive sustainable impact. Our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We're building a diverse, inclusive and respectful workplace where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low-carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.