Administrative Assistant

Worley; Geelong; On-site; AUD 55,000 - 65,000; Full time

Job summary

Worley in Geelong, Australia, is seeking an experienced administrator to support field projects, clients and internal departments. You will manage daily office operations, supervise clerical staff and coordinate executive support to ensure smooth running.

The role also includes coordinating travel, timesheets, expenses and budgets, maintaining contract files and producing monthly financial reports to support cost control and efficiency across the team.

Responsibilities

• Day-to-day operation of office management; supervise personnel for benefits and secretarial staff; coordinate clerical support and executive offices.
• Training and evaluation of staff; coordinate relocation of field staff to remote site locations.
• Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate travel program for all WORLEY management and employees; monitor and issue cost savings reports.
• Organise contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications.
• Handle conferences, meeting air travel and accommodations for domestic travel.

Job description

About us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialise in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Position Summary

Responsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments and other branch offices.

Primary Responsibilities

• Responsible for the day to day operation of office management; supervise personnel for the benefits department and secretVerdana staff; coordination of clerical support staff and executive secretary offices;
• Training and evaluation of secretVerdana staff; coordinate relocation of field staff to remote site locations;
• Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all WORLEY management and employees; monitor and issue cost savings reports for corporate review;
• Organise contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications;
• Handle conferences, meeting air travel and accommodations for domestic travel

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.