Purchasing Officer

Youth Justice and Victim Support; Cleveland; On-site; AUD 60,000 - 75,000; Full time

Job summary

Youth Justice and Victim Support in Cleveland, QLD is seeking a Purchasing Officer to manage inventory, coordinate stores ordering, and source ad-hoc requests through existing supplier arrangements. The role reports to the Procurement Officer and supports CYDC with efficient warehousing and procurement processes.

The role emphasizes cultural capability, governance, and compliance with departmental procedures, including MSDS handling, WHS training, and quarterly stocktakes.

Qualifications

• Proven experience in purchasing and stock control.
• Strong IT skills with inventory systems and MS Office.
• Ability to manage supplier relationships and reporting.

Responsibilities

• Coordinate stores ordering, purchasing, and stocktakes.
• Supervise Stores Officers for warehouse operations.
• Maintain compliance with procurement policies and safety regulations.
• Engage with suppliers to ensure service delivery and contract performance.

Skills

Purchasing experience

Inventory management

Excel

Word

Education

Level 1 Procurement Certification

Tools

Inventory Management Systems

Job description

Youth Justice and Victim Support – Cleveland QLD

The Purchasing Officer will support the Cleveland Youth Detention Centre (CYDC) through the management of inventory within the warehouse and sourcing ad-hoc requests through existing supplier arrangements. The role will gain exposure to a variety of procurement processes.

The Purchasing Officer reports to the Procurement Officer.

As Purchasing Officer, you will specifically:

• Demonstrate cultural capability and/or a commitment to developing cultural capability to ensure an inclusive culture that aligns with the Human Rights Act 2019 and supports departmental programs and community partnerships aimed at preserving cultural connections for Aboriginal and Torres Strait Islander peoples.
• Coordinate and oversee all stores ordering, purchasing, and supply inventory in accordance with the Department of Youth Justice and Victim Support Financial Management Practices Manual and quality assurance provisions, including coordination of the quarterly stores stocktake processes (Agency Procurement Procedures).
• Supervise the Stores Officers to ensure an efficient and cost-effective warehousing and delivery service is provided to the youth detention centres.
• Implement, maintain and evaluate all stores management policies and procedures to ensure compliance with legislative requirements and Department of Youth Justice and Victim Support policies and procedures.
• Ensure compliance with workplace health and safety regulations, including training staff on correct lifting techniques and coordinating appropriate storage and handling practices for goods with Material Safety Data Sheets (MSDS).
• Maintain effective supplier and stakeholder relationships to ensure service delivery excellence and report supplier performance to your line supervisor to support effective purchasing and contract performance.
• Maintain efficient and accountable computerised financial and inventory management systems, manage low-value, low-risk purchasing activities from existing supplier arrangements, and administer staff uniforms in line with departmental procedures.
• Demonstrate cultural capability and/or a commitment to developing cultural capability to

What we are looking for

Vision:

Leads change in a complex environment:

• Embraces change and lead with focus and optimism in an environment of complexity and ambiguity.
• Remains accessible and optimistic and keeps the team focused through periods of uncertainty.

Results

Inspire others:

• Inspires others by driving clarity, engagement and a sense of purpose.
• Brings the team together to define and promote its identity and contributions to the organisation.
• Build and sustains relationships to enable the collaborative delivery of customer-focused outcome.
• Initiates two-way collaborations by providing information and advice in a timely, proactive and non-technical manner, supporting the team to do the same.

Accountability

Demonstrates sound governance

• Maintains a high standard of practice through governance and risk management.
• Promotes integrity in the management and use of processes and resources, ensuring others have the information and training they need for successful implementation.

Role specific/technical skills

• Proven experience in purchasing functions and inventory management processes, with strong IT skills, particularly in Inventory Management systems, and proficiency in creating and managing files in Excel and Word.
• Possess a minimum of Level 1 Procurement Certification or the ability to acquire this.
• You understand the impacts of historical and contemporary policy and practices upon Aboriginal and Torres Strait Islander peoples. You have a demonstrated ability to engage and communicate effectively, and with humility, with Aboriginal and Torres Strait Islander peoples.

Mandatory requirements:

• Travel is a requirement of this position; therefore, it is a requirement that the applicant hold a current “C” Class Drivers Licence.

Applications to remain current for 12 months.