Administrative & Facilities Coordinator

Ray White; North Canberra; Hybrid; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Central Braddon location

Career growth opportunities

Job summary

Ray White Commercial Canberra is seeking an Administration Assistant to support daily operations, greet visitors and manage front-of-house duties. This hybrid role covers office logistics, calendar coordination, basic IT support and liaising with contractors.

Join a tight-knit team in Braddon with strong regional network. We welcome applicants with at least one year of administrative experience and a professional approach.

Qualifications

• At least one year of experience in a similar role.
• Strong relationship-building skills and ability to work unsupervised.
• Good numeracy and basic IT/problem-solving abilities.

Responsibilities

• Greet walk-ins, manage general phone/email inquiries, handle daily mail distribution, and oversee reception open/close duties.
• Control building and property keys using KeyWhere, including tracking distribution, signing keys in/out, and updating registries.
• Maintain stationery and kitchen supplies, oversee boardroom prep, coordinate property repairs, and liaise with contractors and vendors.
• Monitor the facilities inbox, handle urgent repair work orders, and support repairs management when the Facilities Manager is away.
• Prepare agendas/minutes for property management meetings, file service reports, and keep tenant and building lists up to date.
• Act as the internal point of contact for day-to-day IT troubleshooting and coordinate hardware/server maintenance with third-party IT providers.

Skills

Relationship building

Independent working

Decision making & problem solving

Numeracy skills

Professional appearance

Job description

Ray White Commercial Canberra is seeking an Administration Assistant to support daily operations, greet visitors and manage front-of-house duties. This hybrid role covers office logistics, calendar coordination, basic IT support and liaising with contractors.

Join a tight-knit team in Braddon with strong regional network. We welcome applicants with at least one year of administrative experience and a professional approach.