Administration Assistant

Ray White; North Canberra; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Central Braddon location

Career growth opportunities

Job summary

Ray White Commercial Canberra is seeking an Administration Assistant to support daily operations, greet visitors and manage front-of-house duties. This hybrid role covers office logistics, calendar coordination, basic IT support and liaising with contractors.

Join a tight-knit team in Braddon with strong regional network. We welcome applicants with at least one year of administrative experience and a professional approach.

Qualifications

• At least one year of experience in a similar role.
• Strong relationship-building skills and ability to work unsupervised.
• Good numeracy and basic IT/problem-solving abilities.

Responsibilities

• Greet walk-ins, manage general phone/email inquiries, handle daily mail distribution, and oversee reception open/close duties.
• Control building and property keys using KeyWhere, including tracking distribution, signing keys in/out, and updating registries.
• Maintain stationery and kitchen supplies, oversee boardroom prep, coordinate property repairs, and liaise with contractors and vendors.
• Monitor the facilities inbox, handle urgent repair work orders, and support repairs management when the Facilities Manager is away.
• Prepare agendas/minutes for property management meetings, file service reports, and keep tenant and building lists up to date.
• Act as the internal point of contact for day-to-day IT troubleshooting and coordinate hardware/server maintenance with third-party IT providers.

Skills

Relationship building

Independent working

Decision making & problem solving

Numeracy skills

Professional appearance

Job description

We are looking for an Administration Assistant to join our team!

About us

Locally owned & operated, Ray White Commercial Canberra brings together 205 years of experience in the nation’s capital with the strength, scope & technology of Australasia's largest real estate group. We have extensive industry experience, providing knowledge & skills acrosssales, leasing & asset management. Diversity & cultural reach is also delivered by our team whospeak a broad range of languages including Mandarin, Cantonese, Fiji-Hindi, Urdu & Greek.

Our Commercial Canberra branch is 27+ staff strong, and we are part of the Ray White Canberra Group, a network of over 120 staff across multiple departments. Our family celebrates many industry leaders, national award winners and well regarded market experts that form part of ourever growing team.

About the Position

This role would be best suited for someone looking to work as an administration assistant.

As our Administrative Assistant, you will be the operational backbone and welcoming face of RWC Canberra. This dynamic hybrid role blends front-of-house hospitality with end-to-end office logistics, ensuring our workplace runs seamlessly every single day.

From delivering a polished first impression to clients and managing visitor access, to maintaining office supplies, coordinating calendars, and providing basic IT support, your day-to-day work directly supports our broader team's success.

Key Responsibilities

• Greet walk-ins, manage general phone/email inquiries, handle daily mail distribution, and oversee reception open/close duties
• Control building and property keys using KeyWhere, including tracking distribution, signing keys in/out, and updating registries
• Maintain stationery and kitchen supplies, oversee boardroom prep, coordinate property repairs, and liaise with contractors and vendors
• Maintain stationery and kitchen supplies, oversee boardroom prep, coordinate property repairs, and liaise with contractors and vendors.
• Monitor the facilities inbox, handle urgent repair work orders, and step in to support repairs management when the Facilities Manager is away.
• Prepare agendas/minutes for property management meetings, file service reports, and keep tenant and building lists up to date.
• Act as the internal point of contact for day-to-day IT troubleshooting and coordinate hardware/server maintenance with third-party IT providers.

This position will be well suited to someone with atleast one year experience in a similar role, including:

• Ability to build strong and effective relationships
• Ability to work without supervision
• Decision making, Problem solving skills & Conflict Resolution
• Sound numeracy skills
• Neat personal presentation

Benefits

• Modern office located in the heart of Braddon surrounded by Canberra's top restaurants,cafes and more.
• Regular company celebrations including end of month drinks, birthday cakes, team bondingactivities, annual Christmas party, client networking events and more.
• Monthly meetings with all 140+ employees in the Canberra network where market andcompany updates are provided on each arm of the network.
• Opportunity to volunteer or otherwise contribute to multiple charity and community serviceinitiatives throughout the year.
• Opportunity to attend other company sponsored events.
• Ongoing career growth and mentoring opportunities within the company.

*Total Employment Contribution (TEC)