Administration Assistant

Complete Interiors Commercial; Canberra; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Full-time position

Competitive salary package

Inclusive workplace culture

Career development opportunities

Flexible working arrangements

Training opportunities

Job summary

Complete Interiors Commercial is seeking an Administration Assistant to join our team in Hume, ACT 2620. This full-time role provides essential support across administrative tasks, helping ensure smooth operations and collaboration across departments.

You will manage correspondence, records, scheduling, and document preparation while assisting with reception duties and office logistics. The position offers opportunities to develop organisational and interpersonal skills within a dynamic team.

Qualifications

• Excellent organisational skills with the ability to prioritise multiple tasks and meet deadlines.
• Strong written and verbal communication skills with professional presentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with administrative software.
• Attention to detail and accuracy in all work, particularly when managing data and records.
• Ability to work independently as well as collaboratively within a team environment.
• Professional manner with excellent customer service orientation.
• Reliable and punctual with a proactive approach to problem-solving.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Managing correspondence, emails and telephone communications, ensuring inquiries are directed appropriately and promptly.
• Maintaining accurate records, files and databases, ensuring information is organised and readily accessible.
• Scheduling appointments, meetings and events, coordinating calendars across multiple team members.
• Preparing documents, reports and presentations using various software applications.
• Processing invoices, purchase orders and reports with accuracy and attention to detail.
• Providing general support to senior staff and management, including minute-taking and meeting coordination.
• Assisting with reception duties, greeting visitors and managing office logistics.
• Maintaining office supplies and equipment, ordering as needed and managing inventory.
• Supporting the coordination of company events, training sessions and team activities.
• Performing ad-hoc administrative tasks and special projects as required to support business needs

Skills

Organisational skills

Written and verbal communication

Microsoft Office Suite

Attention to detail

Independent and team collaboration

Customer service orientation

Reliability and punctuality

Discretion with confidential info

Tools

Microsoft Office

Job description

Complete Interiors Commercial is seeking a full-time Administration Assistant to join our team in Hume, ACT 2620. This is an essential support role that forms the backbone of our operations, ensuring the smooth running of our administrative functions and providing crucial support to all departments. As Administration Assistant, you will be responsible for managing a diverse range of administrative tasks that directly contribute to the efficiency and success of our business. This position offers the opportunity to develop your organisational and interpersonal skills whilst working with a dynamic and collaborative team.

What you’ll be doing

• Managing correspondence, emails and telephone communications, ensuring all inquiries are directed appropriately and promptly
• Maintaining accurate records, files and databases, ensuring information is organised and readily accessible
• Scheduling appointments, meetings and events, coordinating calendars across multiple team members
• Preparing documents, reports and presentations using various software applications
• Processing invoices, purchase orders and reports with accuracy and attention to detail
• Providing general support to senior staff and management, including minute-taking and meeting coordination
• Assisting with reception duties, greeting visitors and managing office logistics
• Maintaining office supplies and equipment, ordering as needed and managing inventory
• Supporting the coordination of company events, training sessions and team activities
• Performing ad-hoc administrative tasks and special projects as required to support business needs

What we’re looking for

• Excellent organisational skills with the ability to prioritise multiple tasks and meet deadlines
• Strong written and verbal communication skills with professional presentation
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with administrative software
• Attention to detail and accuracy in all work, particularly when managing data and records
• Ability to work independently as well as collaboratively within a team environment
• Professional manner with excellent customer service orientation
• Reliable and punctual with a proactive approach to problem-solving
• Demonstrated ability to handle confidential information with discretion

About us

Complete Interiors Commercial is a respected organisation specialising in commercial interior solutions. We are committed to delivering high-quality services and products to our clients whilst fostering a supportive and professional workplace culture. Our team values integrity, collaboration and excellence, and we invest in our people to help them grow and succeed. We pride ourselves on maintaining strong client relationships and operating with efficiency and professionalism across all aspects of our business.

What we offer

We offer a range of benefits designed to support your wellbeing and career development:

• Full-time permanent employment providing stability and career progression opportunities
• Competitive salary package commensurate with experience
• Friendly and inclusive workplace culture where your contributions are valued
• Opportunity to develop your administrative and professional skills
• Supportive management team committed to your success and development
• Flexible working arrangements where possible to support work-life balance
• Professional development and training opportunities to enhance your capabilities