Administrative Executive

Everi Pty; City of Melbourne; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

One Advisory in Melbourne is seeking an Administrative Executive to support the Governance team and, with the Operations Manager and Team Assistant, provide central services across the advisory team.

This role offers exposure to a broad range of tools, processes and systems core to smooth and profitable operations, with opportunities to develop professional administration and operational support skills within a professional services environment.

Qualifications

• Experience in administrative support within professional services.
• Strong organisational and communication skills.
• Familiarity with Microsoft Office and data entry.

Responsibilities

• Handle telephone calls, incoming post, client inquiries and shared email inboxes professionally.
• Arrange and coordinate meetings including booking meeting rooms, preparing agendas, and recording and following up on action points.
• Assist with document formatting, data entry and maintaining records.
• Work with Marketing to prepare newsletters, client communications, website content, and social media materials in line with branding guidelines.

Job description

Job Description

Our governance professionals support a diverse range of client types, from fast growing startups to long-established retailers, and everything in between. We sit in boardrooms, give advice on a range of topics including good governance practices and compliance matters. We help with corporate transactions, draft Annual Reports, shareholder documents and news announcements, manage shareholder meetings, arrange dividend approvals, and much more., Our growing team needs capable support with operational matters, business development and marketing, event management, financial performance monitoring, data management and client onboarding AML/KYC processes, in addition to providing routine administrative support to the team.

As an Administrative Executive you will work primarily with the Governance team and (with the Operations Manager and the Team Assistant to the Financial Reporting team) provide broader 'Central Services' support across the whole One Advisory team. We were acquired by FRP Advisory Group in 2025, which brings opportunities to integrate with new systems and processes, and find new efficiencies.

This is an excellent opportunity for a highly organised and detail-oriented individual looking to develop their career in administration and operational support services within a professional services environment. The role will give exposure to a broad range of tools, processes and systems which are core to smooth and profitable operations and provide plenty of opportunities to develop your skills.

Routine Administration

• Handle telephone calls, incoming post, client enquiries and shared email inboxes efficiently, courteously, and professionally.
• Arrange and coordinate meetings including booking meeting rooms, preparing agendas, and recording and following up on action points. Assist with various administrative tasks such as document formatting, data entry and maintaining records
• Utilise Microsoft Office and AI-enabled tools to improve document quality, consistency, and efficiency.
• Work with the Marketing team to prepare newsletters, client communications, website content, and social media materials in line with One Advisory branding guidelines.

Be Involved in Business Development, Marketing & Compliance

• Organise client events, networking activities, team social events, and other corporate events.
• Support new client onboarding activities, including data collection, KYC and AML processes, client welcome packs and engagement letters.
• Maintain opportunity, referral, and pipeline information within our customer relationship management (CRM) systems and support business development reporting activities.
• Assist with the preparation of proposals, presentations, pitch documents, and marketing collateral.