Marketing & Administration Assistant

Forum Recruitment; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Forum Recruitment partners with a growing organisation in property management and commercial real estate, delivering high‑quality outcomes for investors. The role blends office operations with hands‑on marketing support, collaborating with senior leadership to ensure smooth daily administration and to strengthen brand presence.

You will manage calls, mail, inboxes, meetings, events, and assist in creating marketing materials while supporting digital marketing efforts.

Qualifications

• Tertiary qualification in Business, Marketing, or Communications.
• 1–2 years' corporate experience (financial services, property, or asset management preferred).
• Proficiency in Microsoft Office; experience with WordPress, Mailchimp, or Adobe Creative Suite is highly regarded.

Responsibilities

• Provide day-to-day office administration support, including managing calls, mail, and visitor coordination.
• Oversee shared inboxes and ensure timely responses to internal and external enquiries.
• Coordinate meetings, events, catering, and general workplace logistics.
• Assist in the preparation and distribution of marketing materials, newsletters, and reports.
• Support digital marketing efforts, including website updates, social media monitoring, and content scheduling.

Skills

Written & verbal communication

Proofreading

Organisational skills

Attention to detail

Education

Tertiary qualification in Business/Marketing/Communications

Tools

Microsoft Office

WordPress

Mailchimp

Adobe Creative Suite

Job description

\"A diverse role blending office administration with hands-on marketing support.\"

About the company

Forum Recruitment is proud to partner with a growing and dynamic organisation operating across property management and commercial real estate. The business is known for its strong compliance culture, collaborative team environment, and commitment to delivering high-quality outcomes for investors and stakeholders. With continued growth and expansion, this organisation offers excellent opportunities for career development within a professional and supportive workplace.

About the role

This role is a fantastic opportunity for a motivated and organised individual to support both office operations and marketing initiatives. Working closely with senior leadership, you will play a key role in ensuring the smooth day-to-day running of the office while contributing to the company's brand presence, communications, and investor engagement strategies.

Key responsibilities include:

• Provide day-to-day office administration support, including managing calls, mail, and visitor coordination
• Oversee shared inboxes and ensure timely responses to internal and external enquiries
• Coordinate meetings, events, catering, and general workplace logistics
• Assist in the preparation and distribution of marketing materials, newsletters, and reports
• Support digital marketing efforts, including website updates, social media monitoring, and content scheduling

About you

To be successful in this role, you will have a tertiary qualification in Business, Marketing, Communications, or a related discipline, along with 1-2 years of experience in a corporate environment, ideally within financial services, property, or asset management. You will demonstrate strong Microsoft Office skills, with experience in WordPress, Mailchimp, or Adobe Creative Suite highly regarded. In addition, you will possess excellent written and verbal communication skills, coupled with a high level of attention to detail and strong proofreading ability. Your strong organisational skills will enable you to manage multiple priorities effectively while consistently meeting deadlines.

What's in it for you?

This is an excellent opportunity to join a growing organisation where you will gain exposure to both operations and marketing functions. You'll work alongside experienced leaders in a collaborative and professional environment that values initiative, continuous development, and high performance. The company offers a supportive culture and the chance to build a well-rounded skill set in a business that is scaling its operations and brand presence.