Administrative Coordinator - Data Entry and Scheduling

DCL Recruitment; Sydney; On-site; AUD 48,000 - 51,000; Full time

Job summary

Our Client in Brookvale is seeking an administrative professional to support a busy team. The role emphasizes accurate data entry, appointment scheduling, and reporting while maintaining a precision-focused approach in a fast-paced environment.

You will handle active jobs, quotes, documents, and inquiries, acting as the first point of contact for job status and coordinating with clients via phone and email.

Qualifications

• Previous administration, data entry experience is preferred.
• Good written and spoken English.
• Clear and calm telephone manner.
• Detail oriented multi tasker.
• Able to work unsupervised.

Responsibilities

• Accurate data entry & follow up of active jobs.
• Schedule quotes & manage appointments.
• Follow up & job management - manage incoming jobs, data entry (jobs & quotes), claiming, scheduling, managing documents & variations.
• Closing out of jobs confirming job completion in system ready for Accounts to invoice.
• Customer communication being first point of contact for inquiries relating to job status.

Skills

Data entry

Appointment scheduling

Reporting

Communication

Excel

Word

Outlook

Detail orientation

Team player

Tools

Excel

Word

Outlook

Job description

Our Client in Brookvale is seeking an administrative professional to support a busy team. The role emphasizes accurate data entry, appointment scheduling, and reporting while maintaining a precision-focused approach in a fast-paced environment.

You will handle active jobs, quotes, documents, and inquiries, acting as the first point of contact for job status and coordinating with clients via phone and email.