Administration Coordinator - Brookvale

DCL Recruitment; Sydney; On-site; AUD 48,000 - 51,000; Full time

Job summary

Our Client in Brookvale is seeking an administrative professional to support a busy team. The role emphasizes accurate data entry, appointment scheduling, and reporting while maintaining a precision-focused approach in a fast-paced environment.

You will handle active jobs, quotes, documents, and inquiries, acting as the first point of contact for job status and coordinating with clients via phone and email.

Qualifications

• Previous administration, data entry experience is preferred.
• Good written and spoken English.
• Clear and calm telephone manner.
• Detail oriented multi tasker.
• Able to work unsupervised.

Responsibilities

• Accurate data entry & follow up of active jobs.
• Schedule quotes & manage appointments.
• Follow up & job management - manage incoming jobs, data entry (jobs & quotes), claiming, scheduling, managing documents & variations.
• Closing out of jobs confirming job completion in system ready for Accounts to invoice.
• Customer communication being first point of contact for inquiries relating to job status.

Skills

Data entry

Appointment scheduling

Reporting

Communication

Excel

Word

Outlook

Detail orientation

Team player

Tools

Excel

Word

Outlook

Job description

Our Client is a successful local Brookvale business providing services to a mix of Government, Corporate and Residential clients.

The Role

working in a supportive team of administrators your above average communication ability is essential when dealing with a variety of clients both over the phone and via email. You will be tasked with accurate and fast data entry, appointment scheduling and reporting. Your precision and detail-oriented approach in handling job details, coordinating clients, in a fast paced environment is critical to your success in this role.

Responsibilities

• Accurate data entry & follow up of active jobs
• Schedule quotes & manage appointments
• Follow up & job management - manage incoming jobs, data entry (jobs & quotes), claiming, scheduling, managing documents & variations
• Closing out of jobs confirming job completion in system ready for Accounts to invoice
• Customer communication being first point of contact for inquiries relating to job status

Requirements

Multi tasking is a must! You must be able to handle interruptions whilst maintaining high levels of accuracy. Previous administration, data entry experience is preferred. Strong ability to manage appointments, job schedules and reporting.

• Good written and spoken English
• Clear and calm telephone manner
• Detail oriented multi tasker
• Able to work under pressure with distractions
• Patient, polite a friendly team player
• Intermediate Excel / Word / Outlook
• Able to work unsupervised

Previous experience dealing with councils & Government Departments is highly regarded

• Brookvale location
• Office Based role 9 am to 5 pm Monday to Friday
• Depending on experience $35 to $37 per hour + super (perm role)