Administrative Assistant — University Operations

Woolworths Supermarkets; Newcastle City Council; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging

Generous leave entitlements

Job summary

The University of Newcastle is seeking an Administrative Assistant to support the School of Humanities, Creative Industries and Social Sciences. You will manage administrative tasks, reporting, and stakeholder communications from our Callaghan Campus with flexibility to work at the Newcastle City Campus as required.

We value highly organised individuals with strong Excel skills and a collaborative approach to handling multiple projects and ensuring data integrity across reporting.

Qualifications

• Demonstrated administrative skills and the ability to plan, prepare documentation and reports, provide advice, and negotiate with a range of people to meet outcomes.
• Demonstrated organisational and time management skills to manage priorities and meet objectives.
• Exceptional attention to detail and data entry, with experience using MS Excel for systems reporting and data integrity.

Responsibilities

• Provide administrative support in a busy, professional environment.
• Manage correspondence, shared inboxes, records and documentation.
• Prepare reports, presentations and Excel-based reporting.
• Coordinate meetings, events, schedules and committee support.
• Deliver exceptional customer service to students, staff and stakeholders.
• Support course administration and quality assurance activities.
• Work collaboratively across multiple projects while managing competing priorities.

Skills

Organisational skills

Attention to detail

Communication skills

Excel skills

Time management

Tools

MS Excel

Reporting tools

Job description

The University of Newcastle is seeking an Administrative Assistant to support the School of Humanities, Creative Industries and Social Sciences. You will manage administrative tasks, reporting, and stakeholder communications from our Callaghan Campus with flexibility to work at the Newcastle City Campus as required.

We value highly organised individuals with strong Excel skills and a collaborative approach to handling multiple projects and ensuring data integrity across reporting.