Administrative Assistant & Records Coordinator

University of Newcastle Employees, Location, Alumni; Newcastle City Council; On-site; AUD 70,000 - 90,000; Full time

Job summary

The University of Newcastle invites applications for an Administrative Assistant to support the School of Humanities, Creative Industries and Social Sciences. Based at Callaghan Campus with flexibility to work at Newcastle City Campus as required, this 12-month full-time role focuses on delivering high-quality administrative services and Excel-based reporting.

You will handle correspondence, coordinate meetings, support course administration and ensure excellent customer service to students,

Qualifications

• Demonstrated administrative skills and systems experience to plan, prepare documentation and reports.
• Strong organisational and time management skills to manage priorities.
• High attention to detail with data entry and Excel reporting.

Responsibilities

• Provide administrative support in a busy, professional environment.
• Manage correspondence, shared inboxes, records and documentation.
• Prepare reports, presentations and Excel-based reporting.
• Coordinate meetings, events, schedules and committee support.
• Deliver exceptional customer service to students, staff and stakeholders.
• Support course administration and quality assurance activities.
• Work collaboratively across multiple projects while managing competing priorities.

Skills

Administrative support

Organisational skills

Communication skills

Time management

Data entry

Tools

Excel

MS Office

Job description

The University of Newcastle invites applications for an Administrative Assistant to support the School of Humanities, Creative Industries and Social Sciences. Based at Callaghan Campus with flexibility to work at Newcastle City Campus as required, this 12-month full-time role focuses on delivering high-quality administrative services and Excel-based reporting.

You will handle correspondence, coordinate meetings, support course administration and ensure excellent customer service to students,