Administration Assistant

Bayer; Newcastle City Council; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

17% super

Salary packaging

Additional leave

Health insurance discounts

Job summary

University of Newcastle is seeking an Administrative Assistant to support the School of Humanities, Creative Industries and Social Sciences. You will manage day-to-day operations, prepare documentation and reports, and liaise with students, staff and visitors on a busy campus.

The role is full-time, 12-month fixed-term and primarily based at Callaghan Campus with flexibility to work at Newcastle City Campus as required. Strong Excel and organisational skills are essential.

Qualifications

• Strong administrative and data handling experience with MS Excel reporting.
• Ability to plan, prepare documentation and reports for diverse stakeholders.
• Excellent communication and collaboration to meet outcomes.

Responsibilities

• Provide administrative support to day-to-day operations.
• Prepare documentation and reports for various teams and stakeholders.
• Assist with data entry and Excel-based reporting for systems.
• Collaborate with students, staff and visitors to ensure smooth operations.

Skills

Communication

Excel

Organisational skills

Tools

MS Excel

Job description

Administrative Assistant – University of Newcastle

As an Administrative Assistant, you’ll play an important role in supporting the day-to-day operations of the School of Humanities, Creative Industries and Social Sciences, delivering exceptional service to students, staff, stakeholders and visitors. You are a highly organised and detail-oriented professional with strong communication and Excel skills. Thriving in a busy environment you will manage competing priorities effectively and enjoy working collaboratively to achieve outcomes.

This full-time, 12-month fixed-term position is primarily based at our Callaghan Campus (Awabakal land) with flexibility to work as required at the Newcastle City Campus in response to team requirements.

How will you inspire us?

• Demonstrated administrative skills and related systems experience, with the ability to plan, prepare documentation and reports, provide advice, and negotiate with a range of people to meet outcomes.
• Demonstrated organisational and time management skills to manage priorities, deliver work objectives accurately and on time, and manage competing demands from a range of stakeholders.
• Exceptional attention to detail and demonstrated expertise in data entry and working with large amounts of data within MS Excel for systems reporting and data integrity.
• Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

What we offer

The remuneration for this position is Higher Education Worker Level 4 +17% superannuation and is commensurate with skills and experience.

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. These include:

• 17% super and salary packaging.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Discounts on private health insurance, gym memberships, software, travel and more.
• A range of support and wellbeing programs.

Our assessment process

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Commitment to a safe, respectful and inclusive environment

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance – it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

Contact us

For specific position enquiries, please contact Jason Campbell, Teaching and Learning Advisor on or Miriam Burgess, Team Leader, Operations (HCISS) on

Having technical difficulties? Please reach out to us: Please note, we do not accept email applications.

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.