Administration Support Officer

Chandler Macleod; Sydney; On-site; AUD 55,000 - 70,000; Full time

Job summary

Chandler Macleod is seeking a Business Support Assistant to join a busy corporate services team in Sydney. The role combines administration, concierge services, meeting coordination, customer service, and print production support to create a dynamic, fast-paced day-to-day experience.

You will provide day-to-day administrative and operational support, assist staff and visitors, coordinate meetings, manage office requests, and support print and mail services to ensure a professional workplace.

Qualifications

• Experience in administration, reception, concierge, office support, or customer service roles.
• Strong communication and interpersonal skills.
• Professional presentation and customer-focused approach.

Responsibilities

• Act as the first point of contact for visitors, staff, and service providers.
• Manage reception and concierge-style services, including meeting room bookings and visitor coordination.
• Coordinate meetings, prepare rooms, arrange catering, and provide event support.
• Provide general administrative support, including correspondence, document preparation, filing, and records management.
• Support print production activities and ensure quality standards.
• Process incoming and outgoing mail and courier services.
• Maintain office supplies, stationery, and equipment.
• Assist with reporting, data entry, and workflow tracking.
• Work collaboratively across teams to provide exceptional internal customer service.

Skills

Administration

Reception

Communication

Microsoft Office

Tools

Office software

Job description

We are seeking a Business Support Assistant to join a busy corporate services team. This is a diverse role combining administration, concierge services, meeting coordination, customer service, and print production support. No two days will be the same, making it ideal for someone who enjoys a fast-paced environment and being the go-to person for support across the business.

About the Role

You will be responsible for providing day-to-day administrative and operational support, assisting staff and visitors, coordinating meetings, managing office requests, and supporting print and mail services. This role is integral to ensuring a professional and efficient workplace experience.

Key Responsibilities

• Act as the first point of contact for visitors, staff, and service providers.
• Manage reception and concierge-style services, including meeting room bookings and visitor coordination.
• Coordinate meetings, prepare rooms, arrange catering, and provide event support.
• Provide general administrative support, including correspondence, document preparation, filing, and records management.
• Support print production activities and ensure quality standards are maintained.
• Process incoming and outgoing mail and courier services.
• Maintain office supplies, stationery, and equipment.
• Assist with reporting, data entry, and workflow tracking.
• Work collaboratively across teams to provide exceptional internal customer service.

About You

• Previous experience in administration, reception, concierge, office support, or customer service roles.
• Strong communication and interpersonal skills.
• Professional presentation and a customer-focused approach.
• Excellent organisational skills with the ability to manage multiple priorities.
• High attention to detail and problem-solving abilities.
• Proficiency with Microsoft Office applications.
• A positive, proactive attitude and willingness to assist wherever needed.

Closing date: 09.10.2026

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.