Administration Assistant (Sydney - Hybrid)

DKSH; Sydney; On-site; AUD 50,000 - 60,000; Full time

Job summary

DKSH is seeking an organised and proactive Administration Assistant to support day-to-day operations across our Healthcare business. This junior role offers hands-on exposure to purchasing, vendor setup, onboarding, and documentation within a collaborative, fast-paced environment.

You will coordinate calendars, meetings, travel, and events while maintaining accurate records and helping with onboarding/offboarding for new starters.

Qualifications

• Entry-level role suitable for junior candidates.
• Proactive, service-focused approach with ability to follow through.
• Excellent organizational and coordination skills.
• Comfortable working in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support across the Healthcare business.
• Coordinate calendars, meetings, travel, events, and related logistics.
• Act as a point of contact for general enquiries and direct requests to the right team.
• Use SAP to create purchase orders, process goods receipts, and maintain documentation.
• Coordinate onboarding and offboarding activities and maintain records.

Skills

Organised and proactive

Strong communication

Multitasking

Attention to detail

Confidential information handling

Education

Secondary or tertiary qualification (or equivalent)

Tools

SAP

Microsoft Office

Job description

We are looking for an organised and proactive Administration Assistant to provide day-to-day administrative and coordination support across our Healthcare business. This is a great opportunity for a junior or entry-level candidate who is keen to build a career in administration within a collaborative and fast-paced environment.

In this varied role, you will coordinate key administrative systems and processes, including purchase orders, goods receipts, vendor setup, records and trackers. You will also manage onboarding and offboarding activities, coordinating documentation, system access, induction schedules, equipment and outstanding actions to ensure a smooth and organised employee experience.

Key Responsibilities

Provide reliable day-to-day administrative support across the Healthcare business.

Coordinate calendars, meetings, appointments, travel arrangements, events, training sessions, and related logistics.

Act as a key contact for general enquiries, providing prompt support and directing requests to the appropriate team member.

Use SAP and related systems to create purchase orders, process goods receipts, and maintain supporting documentation.

Support new vendor setup by providing guidance, coordinating documentation, and following up required approvals.

Maintain accurate records, trackers, contact lists, filing systems, and shared folders.

Coordinate onboarding and induction activities for new starters, including documentation, schedules, introductions, access requests, and outstanding actions.

Assist with office supplies, business cards, couriers, mail, catering, and other routine administrative requirements.

Identify practical ways to simplify administrative processes and improve team efficiency.

About You

You are organised, dependable, and comfortable managing a range of tasks and priorities. You take pride in producing accurate work, communicate clearly, and enjoy helping others. With a proactive and service-focused approach, you follow through on commitments and handle confidential information with discretion.

You Will Ideally Bring

Strong organisation and coordination skills, with the ability to manage multiple priorities and meet deadlines.

Clear written and verbal communication skills and confidence preparing accurate business documents.

Good attention to detail, follow-through, and a proactive, customer-service mindset.

Proficiency in Microsoft Office applications and confidence learning new systems and processes.

Experience with SAP or a similar business system would be advantageous, particularly for purchase orders, vendor setup, and goods receipts.

Confidence maintaining records, trackers, calendars, filing systems, and shared information.

The ability to work collaboratively with a range of stakeholders and handle confidential information with discretion.

A relevant secondary or tertiary qualification, or equivalent practical experience.

Previous administration experience is welcome but not essential; motivated junior and entry-level applicants are encouraged to apply.