Office Administrator / School Receptionist

STP Nuclear Operating Company; Adelaide; Hybrid; AUD 45,000 - 65,000; Part time

Job summary

St Patrick’s School, Mansfield Park, is seeking a dedicated Office Administrator / School Receptionist to be the first point of contact for our school community and provide exceptional administrative support.

This is a permanent position, working 32 hours per week, 41 weeks per year, with duties spanning reception, calendar management, enrolment assistance, and data entry in school databases. The role requires strong MS Office skills and confidentiality.

Qualifications

• Proficiency in MS Office suite and office databases.
• Strong interpersonal and written communication abilities.
• Experience supervising others is advantageous.

Responsibilities

• Be the first point of contact for students, parents and staff
• Provide administrative support to school leaders, manage calendars and prepare documents
• Assist with enrolments, record keeping and data entry in school databases
• Prepare agendas, take notes and follow up on action items
• Maintain confidential records and support wellness and safety procedures
• Support with first aid duties as required and uphold safety standards

Skills

Microsoft Office

Interpersonal communication

Supervising others

Education

Certificate IV in Administration or Business

Tools

Databases

Job description

Position Type: Office Administrator / School Receptionist Employment Status: Permanent - 41 weeks

Classification Level: Grade 3

The Opportunity

St Patrick’s School is seeking a dedicated, welcoming and highly organised Office Administrator / School Receptionist to be the first point of contact for our school community and provide exceptional administrative support.

This is a permanent position, working 32 hours per week between Monday to Friday, 41 weeks of the Year.

Key responsibilities include

• Performing a range of administrative duties at an advanced level to effectively meet the needs of the school.
• Provide administrative support to school leaders, and others as directed, including minute taking, organising calendars and appointments, preparing papers or other written materials, ensuring confidentiality.
• As required, provide effective administrative support for committee meetings including preparation and distribution of agendas, note-taking and following up matters identified for action.
• Apply a high level of interpersonal skills, handle enquiries from students, parents, employees, the school community and external parties, making accurate notes and referrals, relaying accurate messages and briefing school leaders relating to appointments as necessary.
• Assist with compiling enrolment packs and with procedures for new enrolments.
• Utilise relevant data systems to maintain student and employee records including medical and emergency contacts, absentee lists, and class rolls, preparing accurate reports as required.
• When required, process Working with Children Clearance and screening requests and maintain an accurate Volunteer Register to ensure compliance with CESA and legislative requirements.
• Act as a designated First Aid Officer and provide timely first aid assistance for students and staff. Maintain appropriate First Aid facilities and accurate First Aid records including confidentiality, accuracy and currency of Medical Emergency Plans for students.

About You

• High level of proficiency in using a computer and applicable programs, particularly Microsoft Office (i.e. Word, Excel, Outlook) and databases and other office equipment to fulfil the requirements of the role.
• High level interpersonal and communication (written and verbal) skills for positive engagement, interaction and collaboration within the team, broader school community and with external parties. Experience in supervising others is expected.
• Ability to take responsibility for own outcomes in relation to specified quality standards and identify and apply skill and knowledge in some depth to most matters, including taking significant initiative and responsibility.
• Certificate IV in Administration or Business (or equivalent) or demonstrated comparable knowledge and experience in a similar role.

Why Us?

At St Patrick’s School, Mansfield Park, we are more than a school. We are a welcoming and inclusive learning community where every child, family and staff member is known, valued and supported.

Catholic Education South Australiais committed to ensuring the safety, wellbeing and dignity of all children and young people. Screening requirements apply.

• Applications may be reviewed, and interviews conducted, prior to the closing date. The School reserves the right to make an appointment before the advertised closing date.