Administrative Assistant – Construction & Rail (Full-Time)

Hollywood Earthmoving; Gracemere; On-site; AUD 55,000 - 65,000; Full time

Job summary

Hollywood Earthmoving Pty Ltd is seeking a full-time administrator to support day-to-day office and field operations in Gracemere, Central Queensland. You will work closely with management, staff, clients and suppliers to ensure accurate and efficient administrative processes.

The role involves data entry, invoicing, purchase orders and record-keeping, with opportunities to contribute across the team and grow with the business. A collaborative, detail‑oriented approach is essential.

Qualifications

• Previous administration experience.
• Strong written and verbal communication skills.
• Good computer skills and the ability to learn new systems.
• Ability to work independently and as part of a team.
• Experience with invoicing, purchase orders or accounting software will be advantageous.

Responsibilities

• Providing general office administration and data entry
• Answering phone calls and managing emails
• Preparing invoices, purchase orders and other documentation
• Maintaining plant maintenance, compliance and operational records
• Supporting management and field teams with administrative requirements
• Scheduling, filing and maintaining accurate records
• Liaising with clients, suppliers and employees
• Contributing to the smooth operation of the office

Skills

Administration

Data entry

Communication

MS Office

Tools

Accounting software

Job description

Hollywood Earthmoving Pty Ltd is seeking a full-time administrator to support day-to-day office and field operations in Gracemere, Central Queensland. You will work closely with management, staff, clients and suppliers to ensure accurate and efficient administrative processes.

The role involves data entry, invoicing, purchase orders and record-keeping, with opportunities to contribute across the team and grow with the business. A collaborative, detail‑oriented approach is essential.