Administration Officer – Accounts & General Administration

Mr Dig Earthmoving and Civil; Yandina; On-site; AUD 47,000 - 50,000; Part time

Benefits offered by this job

Flexible Part Time hours

Office-based role in Yandina

Job summary

Mr Dig Earthmoving and Civil is seeking an experienced Administration Officer to support accounts, compliance, and general administration for a busy civil earthmoving business based in Yandina.

You will manage invoicing, supplier statements, and project records, while coordinating with office, field, and project teams. The role emphasizes accuracy, confidentiality, and timely communications to clients and subcontractors.

Qualifications

• Minimum 3–5 years’ experience in administration, accounts or project administration.
• Strong computer skills with Outlook, Word and Excel.
• Experience using Xero or similar accounting software.
• Experience using Aroflo or willingness to learn.
• White Card or willingness to obtain one.
• Qualifications in business administration, accounting, civil construction, construction management, WHS-related fields are a plus.

Responsibilities

• Accounts payable/receivable processing and invoice management.
• Reconciliation and financial reporting/compliance tasks.
• Office administration, document control and communications.
• Project and operations support including job folders and purchase orders.
• Maintain records and databases for suppliers, subcontractors and clients.

Skills

3-5 years experience in administration

Attention to detail

Tools

Xero

Aroflo

Microsoft Outlook

Microsoft Word

Excel

Job description

Administration Officer – Accounts & General Administration

Mr Dig Earthmoving and Civil – Yandina QLD

Administration Officer – Accounts & General Administration

Location: Yandina, Sunshine Coast QLD
Employment Type: Part Time – 10-15 Hours
Pay Rate: $34.00 – $36.00 per hour plus superannuation
Industry: Civil Earthmoving

We are seeking an experienced Administration Officer tocompletethe day-to-day administration, accounts, project documentation, compliance records and general office coordination for a busy civil earthmoving business based in Yandina.

About Us:

We are a small-medium civil earthmoving company who completes commercial projects in QLD. We have been operating for nearly a decade and pride ourselves on our quality outcomes. You will be joining a hands-on team environment where accuracy, reliability, confidentiality, and a can-do attitude are valued.

About the Role

As an Administration Officer, you will provide practical administration, accounts and operational support across the office, project and field teams. You will assist with document control, invoicing, purchase orders, supplier statements, project records, compliance documentation, staff and subcontractor administration, and general communication across the business.

This role would suit someone with strong administration and accounts experience, excellent attention to detail, and the ability to communicate professionally with clients, suppliers, subcontractors, supervisors and field staff.

Key Responsibilities

Accounts & Compliance Support

Accounts Payable: Receive and enter supplier bills, match purchase orders and review delivery docket checks.

Accounts Receivable: Review wet hire tasks, verify hours, create and send invoices, and send client statements.

Reconciliation: Match and update Xero Bank Statements including expense receipts, payables and receivables.

Financial Reporting: Update and create compliance reports including AP, AR , fuel tax credits, TPAR.

Compliance

Support payroll and HR administration by processing leave forms, licences, training records, onboarding documents and employee information as directed.

Maintain subcontractor and supplier compliance documentation including insurances, licences, inductions, SWMS, plant documentation and prequalification information.

Assist with plant, vehicle, equipment, service, registration, fuel card and maintenance records where required.

Communication: Answer any billing questions and follow up on overdue invoices.

Office Administration

Communication and Support:

Answer incoming phone calls, monitor and manage emails and direct enquiries to the appropriate team member.

Assist with meetings, appointments, inductions, site visits, deliveries and internal coordination requirements.

Suppliers, Subcontractors and Clients: Maintain databases, insurances, and files as required.

Maintain Records:

Prepare, format, scan, save, file and distribute business documents, correspondence, reports, forms and registers.

Maintain electronic and hard-copy filing systems, templates, forms and document control processes.

Create, maintain, and research process documentation to ensure standardized processes.

If required, order and maintain office supplies, stationery, uniforms, PPE and general consumables.

Project & Operations Support

Assist with project files, job folders, site packs, purchase orders, work orders and project correspondence.

Support project teams with organising delivery dockets, purchaseorders, plant allocation records, subcontractor records and job notes.

Enter, check and organise job information relating to labour, plant, materials, suppliers, subcontractors, cartage, disposal and hire charges.

Coordinate with supervisors, operators, subcontractors, suppliers and clients to gather information required for administration and operational support.

Assist with job close-out documentation and archiving.

Skills & Experience

Minimum 3–5 years’ experience in administration, accounts or project administration, ideally within civil earthmoving, construction or a similar trade-based industry.

Strong computer skills, including Microsoft Outlook, Word and Excel.

Experience using Xero or similar accounting software.

Experience using Aroflo, project management software or willingness to learn.

White Card or willingness to obtain one.

Business administration, accounting, civil construction, construction management, project administration or WHS-related qualifications.

What We Offer

Start in 1-2 weeks.

Flexible Part Time employment with the opportunity to spread hours across school hours and days (For example 4 hours per day over 3 days).

Competitive hourly rate of $34.00 – $36.00 plus superannuation.

Office-based role in Yandina on the Sunshine Coast.

Varied administration, accounts, project and compliance responsibilities.

Opportunity to develop skills across civil construction administration, accounts support, document control and project systems.