Administrative Assistant (contract)

Microsoft; Redmond; On-site; AUD 54,000 - 62,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA & DCFSA

Time Off/Leave

Job summary

Microsoft seeks an Administrative Assistant 2 for a contract role based in Redmond. The position focuses on complex calendar management, travel coordination, meeting support, and general administrative tasks for leadership and the team. The role is fully onsite, Monday through Friday, 40 hours per week.

The position is contracted through December 31, 2026, with potential extensions depending on budget and business needs. This role is staffed by Allegis Global Solutions on behalf of Microsoft.

Qualifications

• 3-4 years of experience in administrative support, business support, executive support, team coordination, or a related administrative role.
• 3+ years of experience managing complex calendars, including scheduling, prioritization, and conflict resolution.
• Experience coordinating domestic and/or international business travel.
• Experience providing administrative and operational support to teams or business leaders.
• Strong proficiency with Microsoft Office and productivity applications, particularly Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Manage complex calendars, meeting requests, scheduling conflicts, changing priorities, and time-sensitive appointments.
• Proactively identify and resolve scheduling conflicts while ensuring leaders are prepared for meetings and upcoming commitments.
• Coordinate domestic and international travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Process business expenses, invoices, and other administrative transactions accurately and on time.
• Coordinate meetings, team activities, events, and other business logistics.
• Provide administrative and operational support to leadership and broader team members as needed.
• Support equipment management, office operations, supplies, and other workplace-related administrative needs.
• Prepare and maintain reports, documents, correspondence, records, and other business materials.
• Manage incoming communications and route questions, requests, and information to appropriate stakeholders.
• Partner with administrative professionals and cross-functional stakeholders to coordinate schedules, meetings, travel, and team activities.
• Maintain organized and accurate administrative records while appropriately handling confidential business information.
• Provide strong customer service to internal teams, external business partners, visitors, and stakeholders.
• Anticipate administrative needs, troubleshoot issues, and proactively resolve problems before they affect team operations.
• Support special projects and additional administrative initiatives as assigned.

Skills

Calendar management

Travel coordination

Administrative support

Communication

Customer service

Organization

Time management

Problem solving

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Description

Administrative Assistant 2 (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide administrative and operational support to a fast-paced business team. The primary focus of this role will be complex calendar management, domestic and international travel coordination, meeting support, and day-to-day administrative assistance for leadership and the broader team. The successful candidate will have strong experience managing busy schedules, proactively resolving conflicts, coordinating travel logistics, and supporting multiple stakeholders. This position requires excellent customer service, communication, organization, and follow-through, as well as the ability to anticipate needs and independently resolve administrative challenges. This is a fully onsite position operating Monday through Friday, 40 hours per week.

Job Responsibilities

• Manage complex calendars, meeting requests, scheduling conflicts, changing priorities, and time-sensitive appointments.
• Proactively identify and resolve scheduling conflicts while ensuring leaders are prepared for meetings and upcoming commitments.
• Coordinate domestic and international travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Process business expenses, invoices, and other administrative transactions accurately and on time.
• Coordinate meetings, team activities, events, and other business logistics.
• Provide administrative and operational support to leadership and broader team members as needed.
• Support equipment management, office operations, supplies, and other workplace-related administrative needs.
• Prepare and maintain reports, documents, correspondence, records, and other business materials.
• Manage incoming communications and route questions, requests, and information to appropriate stakeholders.
• Partner with administrative professionals and cross-functional stakeholders to coordinate schedules, meetings, travel, and team activities.
• Maintain organized and accurate administrative records while appropriately handling confidential business information.
• Provide strong customer service to internal teams, external business partners, visitors, and stakeholders.
• Anticipate administrative needs, troubleshoot issues, and proactively resolve problems before they affect team operations.
• Support special projects and additional administrative initiatives as assigned.

Requirements

• 3-4 years of experience in administrative support, business support, executive support, team coordination, or a related administrative role.
• 3+ years of experience managing complex calendars, including scheduling, prioritization, and conflict resolution.
• Experience coordinating domestic and/or international business travel.
• Experience providing administrative and operational support to teams or business leaders.
• Strong proficiency with Microsoft Office and productivity applications, particularly Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong verbal and written communication skills.
• Demonstrated customer service and interpersonal skills with the ability to work effectively with a variety of stakeholders.
• Ability to independently manage priorities, anticipate needs, and proactively resolve scheduling or operational issues.
• Ability to manage multiple requests and changing priorities in a fast-paced business environment.
• Experience coordinating meetings, events, equipment, supplies, or other team operations.
• Ability to appropriately organize and handle confidential business information.

Additional Details

• Location: Redmond, WA (Onsite)
• Onsite Requirement: 5 days per week
• Duration: Initial contract through December 31, 2026, with potential for extension based on budget and business need.
• Pay Range*: $27.00 - $31.00 per hour
• Weekly Schedule: 40 hours
• Work Schedule: Monday-Friday, standard business hours
• Job Status: Non-Exempt
• Potential for Extension: Yes, based on business need and budget availability.
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This Role Is Eligible For The Following Benefits

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email [e-mail]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.