Administrative Assistant 2 [AQ-25130]

Aquent; Redmond; Remote; AUD 65,000 - 90,000; Full time

Job summary

Aquent is seeking an organized administrative professional to support senior leaders with calendar management, travel coordination, and expense processing. You will help streamline daily operations and drive efficiency across finance, personnel, and facilities functions in a fast-paced, global environment.

Ideal candidates bring 2-4 years of relevant experience, excellent communication, and proven multitasking ability, with strong Microsoft Office and Teams skills.

Qualifications

• 2-4 years of professional experience in administrative support, office coordination, customer service, or a related field.
• Exceptional written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
• Ability to work independently and anticipate needs.
• Strong customer service mindset.
• Extensive experience in calendar management, travel coordination, expense reconciliation, and meeting coordination.

Responsibilities

• Masterfully manage complex calendars and scheduling for leaders, ensuring optimal time utilization and efficiency.
• Coordinate and flawlessly execute a variety of meetings and events, overseeing planning to completion.
• Facilitate seamless travel arrangements and meticulously process business expenses.
• Provide essential support for operational activities, including financial, personnel, and facility functions.
• Oversee procurement of goods and services including computer equipment and office supplies.
• Cultivate and manage vendor relationships to ensure service delivery.
• Deliver comprehensive general office support and act as a key point of contact.
• Undertake special projects to support broader team goals.

Skills

Calendar management

Travel coordination

Expense reconciliation

Meeting coordination

Communication skills

Independent work

Customer service mindset

Tools

Microsoft Office

Microsoft Teams

Job description

Aquent is proud to partner with a leading global technology company that is at the forefront of innovation, continuously shaping how people connect, work, and live. This organization is deeply committed to developing groundbreaking products and services that empower individuals and businesses across the globe. By joining this dynamic team, your contributions will directly support strategic initiatives that drive significant global impact, ensuring the seamless operation of critical functions essential to the company’s success. Are you a highly organized and proactive professional ready to make a substantial impact by providing essential support to key leaders and teams? This pivotal role offers you the incredible opportunity to be the backbone of efficiency, ensuring the seamless operation of daily activities. You will directly enable leadership to concentrate on strategic priorities by expertly managing complex schedules, coordinating critical events with precision, and streamlining essential business processes. Your dedication and expertise will directly contribute to the productivity and success of a fast-paced, innovative environment, playing a crucial part in the company’s ongoing achievements and global influence!

What You'll Do

• Masterfully manage complex calendars and scheduling for leaders, ensuring optimal time utilization and efficiency.
• Coordinate and flawlessly execute a variety of meetings and events, overseeing every detail from initial planning to successful completion.
• Facilitate seamless travel arrangements and meticulously process business expenses.
• Provide essential support for various operational activities, encompassing financial, personnel, and facility functions.
• Oversee the procurement of vital goods and services, including computer equipment, office supplies, and critical reference materials.
• Cultivate and manage vendor relationships to ensure efficient and effective service delivery.
• Deliver comprehensive general office support, serving as a key point of contact and invaluable resource for the team.
• Successfully undertake and complete special projects as assigned, contributing significantly to broader team goals and initiatives.

What You'll Bring

Must-Have Qualifications

• 2-4 years of professional experience in administrative support, office coordination, customer service, or a related field.
• Exceptional written and verbal communication skills, with the ability to interact professionally and effectively at all organizational levels.
• Demonstrated strong organizational skills and a proven ability to manage multiple priorities effectively in a dynamic and fast-paced environment.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
• A proven ability to work independently, proactively anticipate needs, and operate with minimal supervision.
• A strong customer service mindset, consistently coupled with a professional and polished demeanor.
• Extensive experience in calendar management, travel coordination, expense reconciliation, and meeting coordination.

Nice-to-Have Qualifications

• Previous experience in executive support roles.
• A strong track record of delivering outstanding customer service.
• Highly organized with an impeccable attention to detail.
• A dependable, trustworthy, and consistently professional approach in all interactions.
• A genuine willingness to learn and adapt quickly in a fast-paced, evolving environment.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you'll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose-where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed you'll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you'll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.