Administrative Assistant

Joshua Vella Constructions; Luddenham; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Permanent full-time employment

Family oriented workplace

New Luddenham office

Company phone and laptop

Career development opportunities

Salary negotiable based on experience

Job summary

Joshua Vella Constructions is seeking an experienced Administrative Assistant to join our Luddenham team. This full‑time role covers administration, client communication, accounts support and construction documentation.

You will work closely with the director and internal departments, communicating with clients, builders and suppliers to ensure smooth project handovers and high levels of service.

Qualifications

• Experience in the building/construction industry is essential.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple priorities.
• Professional, friendly and confident approach when communicating with clients.
• Ability to work independently while contributing to a small, supportive team.
• A current driver’s licence and reliable vehicle.

Responsibilities

• Prepare, process and maintain construction contracts and project documentation.
• Coordinate home warranty documentation and council applications.
• Manage client correspondence, emails and general enquiries.
• Provide day to day administrative support across the business.
• Liaise with new and existing clients regarding project requirements and documentation.
• Maintain professional relationships with clients, builders and suppliers.
• Work closely with the wider team to assist with smooth project handovers and a high standard of client service.
• Enter and process invoices using Xero.
• Provide administrative support to our accounts and quoting departments.
• Assist the company director with general administrative and operational tasks.

Skills

Organisation & time management

Written & verbal communication

Attention to detail

Client communication

Independent work in a small team

Job description

An exciting opportunity is available for an experienced Administrative Assistant to join a well established, family owned building and construction company.

Operating for over 15 years, we are a growing business looking for a motivated and organised individual to become an important part of our team. Our office is based in our Luddenham yard, this full time position offers a varied role across administration, client communication, accounts support and construction documentation.

You’ll work closely with our director and internal departments while also communicating with clients, builders, suppliers and other industry professionals.

Administrative Assistant – Building & Construction

Full-Time | Luddenham Location | Building & Construction Industry

Key Responsibilities

• Prepare, process and maintain construction contracts and project documentation

• Coordinate home warranty documentation and council applications

• Manage client correspondence, emails and general enquiries

• Provide day to day administrative support across the business

• Liaise with new and existing clients regarding project requirements and documentation

• Maintain professional relationships with clients, builders and suppliers

• Work closely with the wider team to assist with smooth project handovers and a high standard of client service

• Enter and process invoices using Xero

• Provide administrative support to our accounts and quoting departments

• Assist the company director with general administrative and operational tasks

About You

To be successful in this position, you will have:

• Previous experience within the building and construction industry is essential

• Strong organisational and time management skills

• Excellent written and verbal communication skills

• High attention to detail and the ability to manage multiple priorities

• A professional, friendly and confident approach when communicating with clients

• The ability to work independently while contributing to a small, supportive team

• A current driver’s licence and reliable vehicle

What We Offer

• Permanent, full-time employment with an established and growing business

• A supportive and welcoming family oriented workplace

• A new office based in Luddenham

• Company phone and laptop provided

• Opportunity for long-term career development and growth

• Negotiable salary based on experience

If you’re organised, proactive and reliable, with previous experience in the building and construction industry, we’d love to hear from you.