Administration Assisitant

seek.com.au; Bowral; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Flexible scheduling

Casual employment

On-site role

Job summary

seek.com.au seeks a casual Administration Assistant to join our small high-end residential building team in Bowral, NSW. This on-site, part-time role focuses on supporting day-to-day office operations and maintaining efficient administrative processes within a growing building services company.

You’ll handle documentation, scheduling, invoicing and reception tasks while contributing to a collaborative office environment and flexible casual work arrangements.

Qualifications

• Previous administrative or office support experience in building or professional services.
• Strong organisational and multi-tasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Attention to detail and accuracy.
• Professional, courteous manner and strong interpersonal skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability in a casual working arrangement.
• A proactive approach to problem-solving and taking initiative.
• Certificate III or IV in Business Administration or equivalent experience.

Responsibilities

• Manage office correspondence, filing and records.
• Provide general admin support across the organisation.
• Schedule appointments and coordinate staff diaries.
• Handle telephone, email and post communications.
• Assist with quotes, requests for quotes and proposals.
• Prepare and maintain administrative records, reports and databases.
• Process invoices and expense claims.
• Order office supplies and manage equipment inventory.
• Support meetings and events coordination.
• Perform data entry and reception duties.
• Welcome visitors to the office.

Skills

Office administration

Scheduling

Document management

Communication

Microsoft Office

Attention to detail

Teamwork

Problem solving

Independent work

Education

Certificate III/IV in Business Administration

Tools

Microsoft Word

Excel

Outlook

Job description

We are a small high end residential builder seeking a casual Administration Assistant to join our team in Bowral, NSW. This is a flexible, part-time casual position that offers the perfect opportunity for someone seeking to contribute to our administrative operations whilst maintaining schedule flexibility. As an Administration Assistant, you will provide essential support to our office operations, ensuring smooth day-to-day functioning and contributing to the efficiency of our building services business. This role is based on-site in Bowral and offers the chance to be part of a dynamic, growing organisation.

Key responsibilities

• Managing and organising office correspondence, documentation and filing systems to ensure efficient information retrieval
• Providing general administrative support to various people within the organisation
• Scheduling appointments, meetings and coordinating diaries for staff members
• Handling incoming and outgoing communications via telephone, email and post
• Assisting the director in preparing scopes of works, request for quotes and proposal submissions
• Preparing and maintaining administrative records, reports and databases
• Processing invoices, expense claims and other financial documentation as required
• Ordering and managing office supplies and equipment inventory
• Supporting the coordination of meetings, events and other organisational activities
• Performing general clerical duties including data entry and document formatting
• Assisting with reception duties and welcoming visitors to the office

What we're looking for

• Proven experience in an administrative or office support role, preferably in a building, construction or professional services environment
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and general computer literacy
• Attention to detail and accuracy in all work undertaken
• Professional, courteous manner and strong interpersonal skills
• Ability to work independently and as part of a team
• Flexibility and adaptability in a casual working arrangement
• A proactive approach to problem-solving and taking initiative
• Certificate III or IV in Business Administration or equivalent experience is advantageous

What we offer

• We value our team members and offer a supportive working environment. As a casual employee, you'll benefit from flexible scheduling that accommodates your personal commitments. We provide competitive remuneration for casual staff and the opportunity to develop your administrative skills with a well-established building services company. You'll work alongside a professional team in a collaborative office setting, with potential for ongoing casual work as business requirements allow.

About us

We are an established residential Builder based in Bowral, NSW. We pride ourselves on delivering quality building solutions and maintaining a professional, supportive workplace culture. Our team is committed to excellence and customer satisfaction, and we value employees who contribute to these standards. We're a growing business with opportunities for individuals to make a meaningful contribution to our operations.