ADMINISTRATIVE ASSISTANT

Barro Group; City of Brisbane; On-site; AUD 52,000 - 70,000; Full time

Job summary

Barro Group is seeking a full-time Administrative Assistant to join our Mount Cotton QLD location. This on-site role provides essential administrative support to keep our Queensland operations running smoothly and efficiently.

You will assist with scheduling, correspondence, filing, and reception duties, while helping with onboarding, data entry, and records management. A team-focused, confidentiality-minded professional is ideal.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication with professional presentation.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Providing general administrative support to Qld management as needed.
• Coordinating schedules, appointments and meetings across departments.
• Handling incoming/outgoing correspondence (emails, letters, parcels).
• Maintaining filing systems, physical and digital, for easy retrieval.
• Providing reception duties and greeting visitors.
• Processing administrative documentation.
• Assisting with contractor onboarding.
• Assisting with debtor collections.
• Airing data entry and maintaining accurate records in company databases.
• Maintaining a professional and welcoming office environment.

Skills

Organisational skills

Time management

MS Office

Communication

Team player

Tools

Microsoft Word

Excel

Outlook

Job description

Barro Group is seeking a full-time Administrative Assistant to join our team at our Mount Cotton QLD location. This role is essential to the smooth operation of our Qld operations, providing critical administrative support that enables our teams to focus on their core responsibilities. As an Administrative Assistant, you will be the backbone of our office operations, ensuring that all administrative processes run efficiently and effectively. This is a full-time position based on-site at our Mount Cotton facility.

What you'll be doing

Providing general administrative support to our Qld management members as needed

Supporting and organising of schedules, appointments and meetings, ensuring effective coordination across departments

Handling incoming and outgoing correspondence, including emails, letters and parcels

Maintaining and updating filing systems, both physical and digital, to ensure easy retrieval of information

Providing reception duties, greeting visitors and directing them to the appropriate staff members

Processing administrative documentation

Assisting with contractor on-boarding

Assisting with debtor collections

Assisting with data entry and maintaining accurate records in company databases and systems

Contributing to the maintenance of a professional and welcoming environment

What we're looking for

Proven experience in an administrative or office support role, preferably within a fast-paced environment

Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively

Excellent written and verbal communication skills with professional presentation

Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook

Attention to detail and commitment to maintaining accuracy in all administrative tasks

Professional telephone manner and ability to handle enquiries courteously

Flexibility and adaptability when dealing with changing priorities and workloads

Ability to work both independently and as part of a team environment

Basic knowledge of office equipment and systems, with willingness to learn new technologies

A commitment to confidentiality and professional discretion

What we offer

At Barro Group, we believe our employees are our greatest asset. We offer a competitive salary commensurate with experience. Our workplace culture emphasises teamwork and we are committed to providing a safe, inclusive and welcoming environment where every team member can thrive.

About us

Barro Group is a dynamic and growing organisation committed to delivering excellence in our operations and services. We pride ourselves on our collaborative culture, where every team member plays a vital role in our success. With a focus on integrity and customer service, we have built a reputation as a trusted and reliable partner. We are looking for a dedicated professional who shares our values and commitment to quality.